Administrative Officer

About the VU Block Model

VU has revolutionised teaching and learning!

In an Australia first, the VU Block Model has been designed and implemented by the best learning and teaching experts, to ease the transition of students into first year and to set them up for a successful University experience.

About the Role

We are looking for a passionate and innovative Administrative Officer with expertise in administration, systems and processes who not only wants to be part of this exciting initiative but is willing to work within and support a large team.

Responsibilities

• Provide exceptional administrative support to projects and activities to ensure the administrative needs of the FYC are met, as well as regularly checking and updating information within relevant University and FYC specific databases and systems.
• Coordinate aspects of activities within the FYC, including development and maintenance of records, processing of paperwork and ensuring all tasks are actioned in a timely manner.
• Liaise with P&C, and other departments and colleges to gather information, stay informed and contribute to the requirements of the FYC.
• Responsible for identifying issues and contributing to/implementing improvements in procedures and practices in the FYC in line with University policies and procedures relevant to the role.

Qualifications

• Hold knowledge or training equivalent to: Completion of a degree without subsequent relevant work experience; or completion of an associate diploma and at least 2 years subsequent relevant work experience; or completion of a post‑trades certificate or advanced certificate and extensive relevant experience as a technician; or an equivalent combination of relevant experience and/or education/training.
• Be proficient in all aspects of word processing, together with the skill base to quickly gain a working knowledge of any University based system, such as VU People First, InfoVU, Allocate+, Staff Connect, Student One, Sessional Allocator and CAMS.

Salary

HEP5 $79,135 - $90,899 per annum (+ 17% super)
Employment Type: Full‑time continuing
Hours: 36.75 hours per week (1.0 FTE)
Location: Footscray Park Campus

How to Apply

Applications must be submitted as a single document comprising:

• Your CV
• Your responses to the selection criteria listed on page 3 of the Position Description.

Applications which do not explicitly address the selection criteria will not be considered.

Additional Information

The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.

Applications close: Wednesday the 21st of January, 2026 (11:59pm AEDT)

For further information relating to the position, please contact Monica De Melo Freire by email at .

Visa sponsorship is not available for this position. This role requires applicants to have full and permanent working rights in Australia.

Why Join VU

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family‑friendly policies, VU supports both professional and personal well‑being. For more information, please visit our Careers at VU Webpage.

Our Commitment to Protecting Country

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.

Our Commitment to Progressive Inclusivity

VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio‑economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality.

Our Commitment to Inclusive Recruitment

VU is committed to providing a positive and barrier‑free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at or call .