Legal Assistant

Full time

8am to 5pm AEDT

About the Role

This is a full-time, remote position for a Legal Assistant who will handle administrative and back-end legal tasks.

You will not be required to communicate directly with clients, as the principal lawyer manages all client interactions.

Instead, your role is to ensure smooth internal processing and file management so matters move efficiently through the system.

This position is ideal for someone with prior legal administrative experience who enjoys process-driven work and is comfortable working independently in a remote setting.

Key Responsibilities

Create and open new legal matters in the firm's legal software

Generate costs agreements using templated email content

Draft and process invoices for legal matters

Save and organize email correspondence and documents into appropriate digital matter folders

Close files once matters are finalized

Use internal tools (including a chatbot / document generator) to assist with standard document creation via data entry

Perform other general legal administrative tasks as needed

Requirements

Prior experience as a legal assistant or legal administrator (experience in commercial or tax law is a plus)

Strong familiarity with legal administrative processes such as file management, costs agreements, and invoicing

Excellent organizational skills and attention to detail

Ability to follow structured processes and use templates accurately

Competent with legal software and digital document management tools (specific training will be provided)

Proficient in English (written and verbal)

Reliable internet connection and remote work setup

Comfortable working independently and during Brisbane (AEST) business hours

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