Administration Officer – Events & Marketing

YOUR IMPACT

Were looking for an organised customer-focused Administration Officer to support the delivery of Diabetes Victorias key events and education programs. Youll be the friendly first point of contact for event attendees help coordinate bookings and communications support event logistics and keep our systems and records accurate and up to date. Youll also contribute to promotion and marketing administration to help ensure our events reach the people who need them most.

Key Responsibilities :

• Supporting the administration and coordination of programs and events including responding to enquiries and registrations
• Setting up events in webinar / event platforms booking venues catering vehicles and supporting event logistics.
• Being the first point of contact for attendees (phone and email) distributing confirmations information and evaluation surveys.
• Updating website event pages and assisting with event promotion (email marketing coordination and basic marketing assets).
• Supporting presenters with handouts presentations and AV requirements; responding to speaker requests from external organisations.
• Maintaining accurate participant data and assisting with finance administration (invoices payments paperwork).
• Travelling to and attending regional events across Victoria (including occasional overnight stays).

ABOUT YOU

Youre a proactive admin professional who enjoys supporting people and making events run seamlessly. Youre confident communicating with a wide range of community members highly organised and comfortable using databases and digital tools. Youre also someone who can stay calm under pressure juggle priorities and take pride in getting the details right.

• Strong customer service skills and confidence communicating with people via phone and email.
• Intermediate to advanced skills in Microsoft Office (Word Excel PowerPoint and Outlook).
• Confidence using technology and systems such as Zoom / webinar platforms and CRM or database systems.
• Strong organisation and time management skills with the ability to manage competing deadlines.
• Experience in office administration (events marketing or education / health settings is desirable).
• Confidence (or willingness to build confidence) in public speaking / hosting such as MC support at events.
• A commitment to inclusion and cultural safety and an understanding of diverse community needs (including CALD and Aboriginal and Torres Strait Islander communities).

Essential : Current Police Check Working with Children Check and a valid drivers licence.

Desirable : Canva (or similar) experience event registration platforms (e.g. Humanitix / Eventbrite) experience in events / marketing administration.

WHAT WE OFFER

• Salary Packaging : Access up to $15900 tax-free each FBT year ( $2650 meals / entertainment).
• Hybrid work model : Balanced working-from-home and office-based arrangements.
• Inclusive mission-driven culture : Work alongside passionate clinicians and health promotion leaders.
• Professional growth : Access to thousands of online learning modules and clinical development opportunities.
• Wellbeing benefits : Discounted gym membership for you and your family mental health wellbeing day EAP access and more.
• Impact : Be part of building and expanding an innovative technology-focused diabetes service that improves lives across Victoria.

OUR COMMITMENT

We celebrate diversity in all its forms. If you need adjustments to participate in the recruitment process please let us know.

Hit the Apply button and submit your resume and cover letter outlining your skills and what you can bring to this exciting role. Applications will close on Tuesday January 27th 2026.

For a confidential discussion about the role or process please contact :

No agency applications please.

Required Experience :

IC

Key Skills

Administrative Functions,office supplies,Personnel Matters,Records Management,Office Procedures,Space Management,Daily Operations,Administrative Policies,Personnel Management,Administrative Services,Interpersonal skills,Telephone Calls,Travel Arrangements,Administrative Procedures,Word Processing

Employment Type : Part-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 34 - 34