Centre Admin London Dulwich College

Centre Administrator

The MLA Center Administrator is a fulltime seasonal position (midJune until midAugust) with MLA which is the trade name for Go Languages Worldwide ltd in the UK and Study World Corp. in the US. As the Center Administrator you would work under the direct supervision of the Center Director. You will be responsible for all logistics including finances of an MLA center. This position will reside on campus and monitor the safety and wellbeing of international high school students attending our cultural immersion program.

Position Overview

Responsible for all logistics and financing

Reports to Centre Director

Employment from end of June beginning of August

6 working days per week

1 day off per week

Required Skills

Positive outlook

Enthusiasm

Excellent organization skills

Ability to work long hours in a highpressure environment

Proficient with Microsoft Office suite especially Excel

Company

For almost 50 years MLA World has been bridging cultures together through education and world travel. We are a company dedicated to encouraging the growth of global citizens through English language learning abroad and safe culturally immersive youth programming. With travel and education at the forefront of our mission MLAs work culture is always exciting and full of change. We are an international team who loves sharing culture stories of travel and a passion for working with youth and enlarging their perspectives of the world.

Company Mission Statement

MLA Move Language Ahead is an industry leader committed to providing premier international study abroad programs that ensure the highest levels of safety education and cultural immersion.

LOCATIONS

• Dulwich College

Other locations we operate : Kings College Brunel University Roehampton University University of Surrey University of Reading University of Wales Trinity Saint David Moulton College University of Portsmouth HeriotWatt University University of Worcester The Duke of Yorks Royal Military School)

DATES

SCHEDULE

As an Centre Admin youll enjoy a dynamic and flexible work schedule designed to meet the exciting demands of our programme. Shifts will vary across mornings afternoons evenings and weekends providing you with diverse working hours. For example you may be scheduled for a morning and afternoon shift one day and an afternoon and evening shift the next.

Each staff member is contracted for up to 44 hours per week. At the end of every week youll be required to confirm and sign off on your worked hours to ensure everything is accurately recorded.

Required Knowledge Skills and Experience

The successful candidate must have a high school degree or equivalent. Furthermore you are a successful candidate if you have good interpersonal skills and can thrive in the highpressure environment of an exciting international summer school. You must represent MLA Move Language Aheads values and model those values to your team university staff attraction vendors and clients.

Additional required skills include :

Financial background in managing a budget recording expenses and maintaining accurate records

Excellent communication (verbal and written)

Attention to detail

Selfmotivation

Ability to establish excellent relationships with our clients specifically the Group Leaders

Aptitude to effectively use Microsoft Word and Excel

Ability to be pleasant polite and cooperative with fellow employees vendors and guests

Additional preferred qualifications :

Associates or Bachelors Degree

Prior work experience as a manager

Prior experience overseeing a strict operating budget

First Aid certification

Key Position Accountabilities

PreProgram

Attend all required paid training / induction meetings prior to the start of a session

Review itineraries and become knowledgeable about all aspects of the program

Complete any required training sessions / courses as directed

Become familiar with the mlaEasy Center Management software

Management of the Center

Assist in maintaining a clean organized and professional Center Office

Attend all meetings with Group Leaders in support of the Center Director

Attend regular meetings with Campus Partners which may include Conference Services Dining Services and Public Safety to record minutes

Welfare & Safeguarding

Support the Center Director in establishing and effectively communicating to staff and guests sitespecific emergency evacuation and preparedness plans

Maintain 24hour oncall emergency assistance for the Center

Address any guest or staff concerns and properly document and report concerns

Be aware of any specific safeguarding needs of minors (those under the age of 18

Constantly monitor student and staff safety and welfare addressing any concerns promptly and effectively

Company Quality Performance

Participate in a comprehensive Center induction to all new guests within 24hours of arrival

Attend the Group Leader meeting within 24hours of arrival

Confirm the student and Group Leader handbooks are available and the contents are being adhered to

Followup with staff to verify all guest inquiries are handled promptly and effectively

Program SetUp

Oversee the staff with the preparation of the site to include the setup of the Center Office

Assist with the setup of student rooms by distributing linen arranging furniture and preparing keys

Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA

Ensure a correct rooming list has been provided to the Center in accordance with the Center contract

Administrative Duties

Maintain the Master Center Excel file with detailed housing dining and facilities usage

Collect and catalog all receipts for purchases made by the staff

Manage the Center petty cash and participate in weekly audits by the Center Director

Manage the distribution and reconciliation of staff meal cards

Assist the Activity Manager with the booking and confirming of extra excursions

Oversee the maintenance requests by group leaders and students and ensure they are communicated and completed by the campus partners

Administer the collection and distribution of the student passports and security deposits

Assist Welfare Manager in reporting of campus damages and collecting security deposits when necessary

Attend regular staff meetings to maintain good communication and positive morale

Participate in the endofprogram staff evaluations and program report

Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication

Liaising

Develop a good business relationship with the college / university to ensure the contract is being applied properly

Assist the Center Director to ensure grievance and disciplinary procedures are adhered to

Provide support for all direct reports and subordinates when necessary

Maintain regular communication with the COO and / or the Head Office

Use companyprovided communication channels for all business correspondences including company email and phone

Develop and maintain open lines of communication with Group Leaders

Support MLA Center Administrators at other centers when required

OffCampus Excursions

Ensure receipts are collected for all purchases made on / for excursions

Assist the Activity Manager to confirm all contracts and payments have been made to vendors

OnCampus Activities

Maintain a visible presence at the Center

Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly

Ensure receipts are collected for all purchases made for oncampus activities

Residence Hall Supervision

Support the Night Guardian in the event any issues arise requiring that more than one person be present

Apply fines to guests for damages to residence halls and / or campus property

Compensation

The Centre Admin is compensated as a weekly salary commensurate with the successful candidates education and experience. Starting salary is from GBP 550per week Holiday Pay 12.07. The Centre Adminwill also receive complimentary room and full board as part of their compensation package.

MLA Reputation and Code of Conduct

To actively support MLA in its mission to provide quality learning

To provide courses that will challenge the students (realise their potential) and work together to reach their academic targets and support them

To comply with management requests to follow the guidelines of external organisations such as British Council in a timely and accurate manner

To be dressed in a presentable professional way and always start on time and if this is not possible to inform your manager as early as possible

Develop a good rapport with the students and Group Leaders and avoid absences as much as possible

There is a specific list of what code of conduct we expect from all staff members in our Staff Handbook

UK EQUALITY ACT 2010

MLA Move Language Ahead is an equal opportunity employer dedicated to excellence through diversity and does not discriminate on the basis of age gender marital status being pregnant or on maternity leave race (including ethnic or national origin nationality and colour) disability sexual orientation or expression religion beliefs or any other nonjob related criteria.

Key Skills

Data Entry,Adobe Acrobat,AS400,EDI,Microsoft Outlook,Cloud Architecture,Microsoft Excel,Quick Books,Administrative Experience,Order Fulfillment,Project Implementation,Sales Support

Employment Type : Part-Time

Department / Functional Area : Operations

Experience : years

Vacancy : 1