Administrative Assistant

ISS Facility Services Australia and New ZealandPort Macquarie-Hastings Council, New South Wales, Australia

12 days ago

Job description

Join to apply for the Administrative Assistant role at ISS Facility Services Australia and New Zealand

We’re on the lookout for a self‑motivated and resourceful Administrative Assistant to provide essential administrative and coordination support to both the Recruitment Team and Office Manager. This role is responsible for ensuring the smooth execution of recruitment and onboarding activities, maintaining accurate records, and assisting with the daily operations of the office.

This role is a 6 month fixed term contract , to be based at either our offices in Port Macquarie (on the NSW North Coast) or at our Sydney office in Milperra .

The position requires a highly organized, detail‑oriented individual who can manage multiple priorities while delivering exceptional service to internal and external stakeholders. By supporting efficient recruitment processes and professional office operations, this role contributes to a positive employee experience and the overall effectiveness of the team.

Recruitment Administration

Provide administrative assistance to the Recruitment Team throughout all stages of the recruitment and selection process including and not limited to :
Prepare ID badges and required uniform for new ISS placemakers
Be point of contact for new / replacement ID badges for Sydney, SWS and NC.
Maintain records of induction paperwork and documentation.
Assist with ISS inductions as required including supporting trainer in setting up UKG and My ISS app with new starters.
Maintain and update applicant tracking systems (ATS) and recruitment databases to ensure data integrity and accuracy.
Assist with the coordination of recruitment‑related events, such as career fairs and information sessions.
Compile recruitment reports and metrics as required by the Recruitment Lead.

Office Administration

Support the Office Manager in overseeing day‑to‑day office operations to ensure a professional and efficient work environment.

Manage office supplies, equipment, and facility maintenance requirements.

Coordinate meetings, staff events, and training sessions, including logistics, catering, and materials preparation.

Manage incoming correspondence, telephone calls, and inquiries, ensuring they are directed appropriately.

Maintain effective document management and filing systems, both electronic and physical.

✅ What You’ll Bring

Previous experience in an administrative role (1-2 years preferred).

Certificate or diploma in Business Administration, HR, or related field (desirable).

Experience working in a fast‑paced office environment.

🎁 What We Offer

Competitive salary packaging

Staff discounts across top brands

Global learning and development pathways

Internal mobility and career growth

A positive, high‑performing culture

How to Apply

Click on the ‘apply’ link and complete the online application.

Our Commitment

ISS fosters a culture of inclusion and diversity, welcoming applications from Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, individuals from diverse cultural backgrounds, and LGBTIQA+ communities. We are committed to fair pay and a safe working environment.

Please note : No agency applications are accepted

Learn more about ISS in Australia and New Zealand on our website.

ISS Facility Services Australia and New Zealand

#J-18808-Ljbffr

Create a job alert for this search

Administrative Assistant • Port Macquarie-Hastings Council, New South Wales, Australia