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Receptionist / Administration

Receptionist / Administration

New Aim Pty LtdMelbourne, Australia
15 days ago
Job description

New Aim is Australia's largest and fastest-growing private ecommerce company. Since 2005, we've evolved from marketplace seller to ecommerce enabler, ranking among the 'Top 500 Private Companies' in Australia.

We're reimagining the possibilities of ecommerce, introducing new technologies to democratise business ownership, and inspiring entirely new categories of business. It's all possible because of our proprietary technology that improves procurement, supply chain management, multichannel integration, and price decisioning.

We partner with Australia's most-loved household brands and online marketplaces including Bunnings, Myer, Woolworths, Catch, and MyDeal. Our channel coverage represents more than 60% of Australia's total retail sales. Through our B2B retail marketplace, Dropshipzone, we're creating an ecosystem that enables thousands of SMEs to start and scale with ecommerce.

If you're as excited about this as we are : join us! It's a hell of a ride.

  • The Exciting role

As New Aim's Receptionist and Admin Assistant (Part-time) you will be an ambassador for the company. As the first point of contact, you will provide support to all internal team members and office visitors, with a Customer Service focus.

You will need to be highly organised and be able to display your initiative to make this role your own.

This role requires you to be in the office Monday to Friday, 9am - 2pm, (with 1 hour for lunch)

Day to day, your responsibilities will include :

  • Manage the reception area and greet visitors in reception, handle any walk-in guest (visitors, customers, delivery person, services trades) and monitor guest sign ins.
  • Set up, coordinate, and manage company facilities, such as meeting rooms.
  • Process procurement for office, warehouse (x5), and IT supplies. When required
  • obtain quotations.
  • Record, file and collate invoices. Submit invoices for processing. Data entry and reporting.
  • Compose and distribute company monthly newsletter (Issue last day of each month)
  • Support the organisation of company celebrations and employee engagement events.
  • Coordinate and organise routine maintenance (eg : pest control, office & WH cleaning, aircon services)
  • General Administrative support to various department including warehouses (flights, and accommodation bookings, facilitation of meetings, company vehicle booking, data entry, banking, sending letter and expense claims)
  • Participate and represent Admin in New Staff Introduction (Onboarding Program), support in new employee onboarding such as preparing badge and coordination with IT for access.
  • Manage Key Registration
  • Take notes and minutes in Team meeting.
  • Organise the kitchen - set-up the kitchen facilities in the morning and afternoon, (ensure coffee, milk, etc is stocked)
  • What You'll Bring
  • 2 - 3 years administration experience
  • MS Office (Word, Excel, PowerPoint) and Google
  • Fluent English - Written and Verbal
  • A pro-active mind-set
  • The Perks
  • Free on-site parking (and coffee!)
  • Close to public transport - within 15 minutes' walk from the train station
  • Generous employee discounts on over 6,000 products
  • Company funded events, including Christmas event celebrations, birthday celebrations etc.
  • Internally funded team engagement activities
  • Flexible working hours

    • Our culture is truly values-driven, which is what we believe makes New Aim an exciting and great place to work in. If the above sounds like you, we would love to hear from you!

  • Job Type
  • Part-time

    • Pay : $42,760.00 - $60,000.00 per year

    Work Location : In person

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