Executive Assistant

About the Role

Our client, a well-established Melbourne based business operating across the construction and facilities sector, is seeking an experienced Executive Assistant to support two senior stakeholders. Starting on a temporary contract with a view to permanency, this role will see you managing complex calendars, coordinating travel, taking meeting minutes, and acting as the key link between leadership and the broader team. You'll help bring structure to busy workdays, support internal communication, and provide full administrative assistance to ensure smooth day-to-day operations.

Duties

Within this role you will be responsible for :

• Providing full executive support to two senior stakeholders, helping manage their day-to-day operations and communication.
• Overseeing complex and busy calendars, resolving scheduling conflicts and preventing double bookings.
• Acting as a key liaison, triaging incoming requests and maintaining structure around priorities.
• Managing inboxes, sorting, flagging priorities, drafting responses, and reducing admin backlog.
• Attending internal meetings, taking clear and accurate minutes, and following up with written summaries and action points.
• Coordinating travel, site visits, and meeting logistics for stakeholders.
• Maintaining consistent communication between stakeholders and broader teams, acting as the key point of contact.
• Liaising closely with the Operations Manager to ensure alignment across departments.
• Preparing weekly project summaries to update stakeholders on key developments and status.
• Assisting with business reporting, general administration, and ensuring follow-ups are logged and scheduled.
• Creating structure and routine around task management and business flow, helping stakeholders stay on track.
• Drafting, sending, and following up emails and meeting notes to ensure no details are overlooked.

Skills & Experience

You will have :

Culture & Benefits

Apply Today

Please send your resume by clicking on the apply button.

Learn more about our Melbourne recruitment services : http : / / www.roberthalf.com.au / recruitment-agency-melbourne

Job Reference No : 06810-0013256427SJ

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