Assistant Director, Program Planning And Reporting

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

• The AEC's values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

• The Team

You will join a team of a highly motivated and collaborative professionals that work in the Enterprise Transformation Group (ETG). The ETG is made up of two Divisions, the Chief Information Officer Division (CIOD) and the Enterprise Strategy and Transformation Division (ESTD). These Divisions have been established to drive the AEC's transformation agenda, and to deliver the Election Systems Modernisation Program (Indigo Program) on behalf of the agency.

The Indigo Program is a once in a generation modernisation program to improve the delivery of election and roll management services. The Program Planning and Reporting section within the ESTD supports the successful delivery of the Indigo Program through detailed planning and reporting functions. This includes the prioritisation of objectives and development of, and reporting against, the Program's delivery roadmap. Using a Scaled Agile Framework® (SAFe®) methodology, the team is also responsible for the functional capability of the Solution Management Team (SMT).

• The Opportunity

The Assistant Director will lead and manage a team that will undertake a range of activities to support the effective and efficient functioning of the Indigo Program.

In this role, you will support Indigo Program planning by overseeing and managing the development of schedules, plans, and timeline / critical path monitoring, including dependency mapping and workforce planning. The team is also responsible for developing and delivering against a catalogue of program reporting artefacts to provide a range of audiences with visibility of Program progress against key deliverables, in support of insight, analysis, governance, assurance and decision making.

This role will be responsible for overseeing the development, preparation and maintenance of high-quality program documentation including briefings, decision papers, presentations, plans and reporting artefacts. This will include analysis and evaluation of progress, identifying risks, and developing intervention procedures or mitigation measures where required.

To excel you'll have :

• Experience working in, managing or co-ordinating programs or large projects, preferably using an Agile methodology.
• Excellent written and verbal communication skills, and the ability to effectively communicate information to a range of audiences.
• Strong attention to detail and experience in managing quality assurance of high volumes of correspondence, briefs and reports.
• Ability to gather information from a variety of sources, explore new ideas, identify opportunities for continuous improvement and identify any critical gaps.
• Experience in effectively managing competing priorities and strategic directions, with an ability to remain calm under pressure and respond flexibly to change and uncertainty.
• Proven ability to make sensitive and complex decisions using professional judgement within legislative parameters and delegated authority.
• Proven ability to act with discretion and integrity in managing sensitive information.
• Desirable_
• Relevant tertiary qualifications in a related field.
• Experience or training in the Scaled Agile Framework® (SAFe®) methodology.
• Eligibility
• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.
• Applicants may be required to undertake psychometric testing as part of this recruitment process.