Executive Assistant, GM Community Services

Executive Assistant, GM Community Services

THIS POSITION IS BASED IN DARWIN, NORTHERN TERRITORY

About the Role

We’re looking for a confident and highly organised Executive Assistant to support our General Manager of Community Services at our Darwin Support Office. In this pivotal role, you’ll be the engine that keeps the GM’s office running smoothly by managing schedules, coordinating high-level meetings, streamlining communications, and handling sensitive matters with discretion.

This is more than just an administrative role, it’s your chance to be a trusted partner in driving impactful community initiatives!

Responsibilities

Provide high level governance, organisational and administrative support to the GM Community Services and Executive Team as required.

Provision of secretariat duties as & when required

From time to time, the EA to the GM Community Services will be required to both manage and assist with assigned projects

Management of the Chair and Deputy Chair diaries and expenses; and travel arrangements as required

Manage, prioritise, screen and gate keep the diary, email inbox, phone calls, meeting preparation and travel arrangements for the GM Community Services

Manage the process, timetable, minute taking and travel for GM Community Services, Board Members & other key stakeholders for key management meetings, training and workshops, including the preparation of papers and minutes and organisation of attendees

Prepare expense reconciliations, purchase orders, and receipt invoices for the GM Community Services

Delivery of special projects as advised by the GM Community & / or CEO

Prepare agendas and take minutes for meetings that are chaired by the GM Community Services and other meetings as requested.

Coordinate team events in the Darwin Support Office as advised by the GM Community Services and the CEO

Manage and prioritise the diary, email inbox, and meeting preparation for the ALPA Chairman & Deputy Chairman as required

About you

Previous experience in an Executive Assistant role

Experience in providing high level support to senior executives, understanding their needs and anticipating requirements

Highly developed Microsoft office Suite Skills

Proficiency using Project Management tools

Experienced in tracking expenses & coordinating travel plans

Experience with assisting with project planning, coordination and execution

Ability to understand the broader goals of the organisation and align administrative support to these objectives

What’s on offer

5 weeks annual leave and leave loading of 17.5%

Ability to Salary Package with an additional Meal and Entertainment option

Opportunities for professional development

Supportive company culture and enjoyable work environment

Free office parking

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions : Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a Community Services General Manager? Which of the following Microsoft Office products are you experienced with? What's your expected annual base salary? Are you willing to undergo a pre-employment medical check? Do you have a current Australian driver's licence? Do you own or have regular access to a car?

Community Services & Development 1,001-5,000 employees

Founded in 1972, the Arnhem Land Progress Aboriginal Corporation (ALPA) is Australia’s largest Indigenous Corporation.

Operating in 26 remote locations across the NT and Far North Queensland, ALPA employs over 1400 team members across our Retail, Community Services, Enterprise, and Corporate Services divisions.

ALPA is committed to building economic independence and equal opportunities for First Nations people. We empower communities and work together (Indigenous and non-Indigenous people) to create sustainable outcomes.

This is achieved through employment, training, enterprises, community services and advocacy on issues that matter most to remote First Nations communities.

Founded in 1972, the Arnhem Land Progress Aboriginal Corporation (ALPA) is Australia’s largest Indigenous Corporation.

Operating in 26 remote locations across the NT and Far North Queensland, ALPA employs over 1400 team members across our Retail, Community Services, Enterprise, and Corporate Services divisions.

ALPA is committed to building economic independence and equal opportunities for First Nations people. We empower communities and work together (Indigenous and non-Indigenous people) to create sustainable outcomes.

This is achieved through employment, training, enterprises, community services and advocacy on issues that matter most to remote First Nations communities.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

Researching careers? Find all the information and tips you need on career advice.

J-18808-Ljbffr