Board Administration Officer - 3 Months Fixed Term

Southern Ports was formed in 2014, following the amalgamation of the Ports of Albany, Bunbury and Esperance all of which play an important role in connecting Western Australia with trade products from around the world. The company employs approximately 250 staff across four locations : Albany, Bunbury, Esperance and West Perth. At Southern Ports, we value the safety of our employees and all others who attend our sites. We strongly believe in accountability, integrity and solid teamwork between all employees, departments and sites. Southern Ports is future focused, looking to develop and improve all aspects of the business to advance as a smart and sustainable company while maintaining and respecting our history.

Our Vision : Strong Regional Ports, strong regions.

• The Role

Reporting to the Company Secretary, and liaising with the Board members of Southern Ports, the Board Administration Officers' accountabilities and functions primarily include performing executive administrative duties for the Board of Directors of Southern Ports.

The Board Administration Officer will work closely with the Company Secretary in ensuring the Boards effective governance and oversight of Southern Ports.

Responsibilities will include providing a comprehensive administrative service such as coordinating the collation and issuing of reports, setting up meetings, taking minutes, arranging travel and undertaking research and developing reports on behalf of the Board. The role will be responsible for ensuring all information and documentation is processed, maintained, monitored, and filed in accordance with Southern Ports record keeping protocols.

This 3 months fixed term position, based in our Bunbury or Perth office, will appeal to a suitably qualified person with governance experience in supporting a Board or Executive team and will require innovative thinking and a calm, focused approach.

• The Expertise
• Diploma or Degree In Business Administration, Event Management or other relevant qualification
• Demonstrated relevant experience with Microsoft Office Programs such as Word, Excel, and Outlook
• Extensive experience in providing executive support and assistance at a senior level
• Experience in organising workshops and meetings, including preparation and distribution of papers
• Proven experience in operating in an area of competing demands and priorities
• Experience in a similar role
• Knowledge of state government and legislation and how it applies to Port operations
• Strong understanding of Board governance principles, compliance, and monitoring
• Strong written and verbal communication skills; ability to convey information in a clear, concise manner and maintain confidentiality.
• Current WA C Class Driver's Licence.
• Requirements

To be eligible for this fixed term role, applicants must reside or be willing to relocate to Bunbury or Perth and provide proof of Australian citizenship or permanent residency. The successful applicant must be able to obtain and maintain a Maritime Security Identification Card and undergo a pre-employment medical assessment including drug and alcohol testing.