APS Level 6 - Coordinator, Exhibitions

The APS6 Coordinator, Exhibitions is a key operational role within the Exhibitions Business Unit, supporting the planning, coordination and delivery of the Museum’s on-site, temporary, gallery and touring exhibitions. Working under the direction of an EL1 Manager, the Coordinator provides hands-on support across a range of exhibition initiatives, contributing to the successful delivery of compelling, audience-focused projects aligned with the Museum’s strategic vision and narrative.

This position is one of six APS6 roles within the Exhibitions Business Unit. All Coordinators share the same position description and are expected to work collaboratively and flexibly across the team, providing surge capacity and support to priority areas as required, while remaining focused on their assigned core projects. This structure enables a responsive, high-performing team capable of delivering a dynamic and nationally significant exhibition program.

The role supports activity across the exhibition lifecycle - from planning and development to installation and evaluation - including scheduling, procurement, risk management, budgeting and stakeholder engagement. The Coordinator, Exhibitions works closely with internal teams and external partners to ensure that project milestones are achieved and deliverables meet institutional standards, timelines and cultural protocols.

This role requires strong coordination skills, attention to detail, cultural awareness and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a confident communicator and agile problem-solver, committed to delivering inclusive and impactful exhibitions that reflect and enrich the Museum’s audience experience. They will work within defined parameters, escalating only complex or high-risk issues to EL1 leadership, and may provide mentoring or informal guidance to APS5 and other support staff in the Exhibitions Business Unit.

Key accountabilities

• Coordinate aspects of temporary, touring and gallery exhibitions, supporting the delivery of project timelines, logistics and documentation in alignment with project plans.
• Assist Managers in monitoring budgets, procurement activities, risk registers and contract administration, ensuring compliance with public sector and Museum frameworks.
• Prepare and maintain high-quality project documentation, including meeting notes, schedules, procurement records and progress reports.
• Work collaboratively across teams and with external partners - such as contractors, designers and community stakeholders - to support the smooth and timely delivery of projects.
• Support inclusive and culturally respectful practices, including the integration of First Nations voices, accessibility standards and child-safe principles within project development.
• Undertake project research and benchmarking, contribute to evaluation processes, and support innovation and continuous improvement across the BU’s exhibition practice.
• Maintain accurate records and uphold strong administrative, procurement and documentation practices aligned with government and Museum requirements.
• Provide flexible support and surge capacity across the Business Unit as needed, while maintaining a clear focus on assigned key project responsibilities.
• Skills, experience and qualifications

Skills, experience and qualifications

To be eligible to apply for this vacancy, applicants must :

The National Museum of Australia is an equal employment opportunity workplace. Aboriginal and Torres Strait Islander people and those from culturally diverse backgrounds are encouraged to apply for roles at the Museum.

RecruitAbility applies to this vacancy. Under RecruitAbility you will be invited to participate in further assessment activity for the vacancy if you choose to apply under RecruitAbility; declare you have a disability; and meet the minimum requirements for the position.

The Museum is committed to ensuring a child-safe and child-friendly environment. All employees are expected to demonstrate a commitment to, and support for, these principles, in theory and practice.

To apply

Applicants must include a one-page pitch addressing their suitability for the role against the essential and desirable Skills, experience and qualifications.

Applicants must also provide a resume and contact details for 2 referees.

Applications close at 11 : 59pm Sunday, 13 July 2025.

Reasonable adjustments are available throughout the recruitment process. If you require, or would like to discuss reasonable adjustments, please contact the Contact Officer for this position.

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The National Museum of Australia explores the land, nation and people of Australia.

We focus on Indigenous histories and cultures, European settlement and our interaction with the environment.

What we do

The National Museum brings to life the rich and diverse stories of Australia through compelling objects, ideas and programs.

Open 9am–5pm daily,

except Christmas Day

Lawson Crescent, Acton Peninsula, Canberra

Source : This is an extract from the company's own website.

Who we are

The National Museum of Australia explores the land, nation and people of Australia.

We focus on Indigenous histories and cultures, European settlement and our interaction with the environment.

What we do

The National Museum brings to life the rich and diverse stories of Australia through compelling objects, ideas and programs.

Open 9am–5pm daily,

except Christmas Day

Lawson Crescent, Acton Peninsula, Canberra

Source : This is an extract from the company's own website.

Communication & Administration Assistant

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