Legal Secretary

Legal Secretary - (25141433)

We are looking for a Legal Secretary to join our team in the Legal Division within the Director's Office.

The Legal Secretary is responsible for supporting the mission of the department by serving as the administrative assistant to the Chief Legal Counsel, and by providing administrative support functions for the Legal Unit.

This position will also assist with general office support for the DEQ Director's Office, as needed.

The Legal Secretary exercises initiative, judgment, and excellent customer service in performing high-level administrative duties for the department.

The position performs a variety of functions related to program support such as managing case correspondence, sorting incoming and outgoing mail, scanning documents, tracking and calendaring due dates, arranging travel, monitoring and ordering office supplies as needed, coordinating conference rooms, and greeting visitors.

Preferred candidates will have knowledge of legal terminology, records management, case management, and docketing.

The position will work closely with DEQ paralegals and will support the Directors Office Support Coordinator as needed.

The position reports to the Chief Legal Counsel and does not supervise others.

At the Department of Environmental Quality, our ultimate goal is to champion a healthy environment for a thriving Montana.

DEQ employees are the heart of our organization.

We value the people and invest in their professional growth, promoting a culture of cross-agency collaboration as we find solutions to the environmental challenges we face.

DEQ values – leadership, accountability, customer service, efficiency, excellence, and decision making – are fundamental to our work.

Come be a part of the Department of Environmental Quality!

You would be a great fit for this position if you are proficient in :

Prioritization, multitasking, and time management

Document review, with a meticulous attention to detail

Microsoft programs and other office applications

Qualifications - External

High school diploma or equivalent, preferred post-high school education or training.

Several years' experience in administrative support as a legal secretary or executive assistant, or in a closely related field.

May require current valid Driver's License and clean driving record in accordance with State of Montana Vehicle Use Policy

Alternative combinations of education and experience may be considered on a case-by-case basis.

In your cover letter, describe how your education, knowledge, and skills have prepared you for this position.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment : This agency may use a training assignment.

Employees in training assignments may be paid below the base pay established by the agency pay rules.

Conditions of the training assignment will be stated in writing at the time of hire.

Salary : $

47,783.00 - 66,943.00 Yearly

Telework Eligibility : Telework Eligible (Full-time telework is not available.

Telework schedule must be supervisor approved.)

Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1 Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 5 % of the Time

Primary Location

Helena

Agency : Department of Environmental Quality Union : 000 - None

Posting Date

Jun 26, 2025, 3 : 48 : 33 PM

Closing Date (based on your computer's timezone)

Jul 18, 2025, 5 : 59 : 00 AM

Required Application Materials : Cover Letter, Resume

Contact Name : Tiffany Fontenot | Contact Email :

• Contact Phone : 4064444218 The State of Montana has a decentralized human resources (HR) system.

Each agency is responsible for its own recruitment and selection.

Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay at 711.

Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

J-18808-Ljbffr