Executive Assistant

Base salary will be in the range $80,523 - $89,505 + 17% Superannuation (HEW Level 5)

We are seeking a motivated, organised and experienced Executive Assistant to support the Director of the Queensland Brain Institute. You will provide high-level executive and administrative support, liaise with a range of stakeholders, problem-solve, schedule meetings and engagements, coordinate communications and travel, and support the overall function of the Queensland Brain Institute.

Key responsibilities will include :

Overseeing the Director’s day-to-day schedule, ensuring it runs smoothly and efficiently

Providing administrative and secretarial support to relevant boards and committees, including minute-taking at meetings

Ensuring executives are briefed on background information ahead of meetings

Liaising with and responding to enquiries from a range of internal and external stakeholders

Organising relevant financials (e.g. managing reimbursements and other expenses, credit card reconciliation, and purchasing as required)

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as :

Up to 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

17% superannuation contributions

17.5% annual leave loading

Access to flexible working arrangements including flexible start / finish times, purchased leave, and a condensed fortnight

Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

UQ Study for Staff

Affordable parking (from just $6.15 a day)

Salary packaging options

About You

Previous administrative, executive support or secretarial experience.

A bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and / or education / training.

Excellent organisational and time management skills as well as a commitment to a high level of customer service.

Excellent interpersonal and written communication skills.

Ability to work independently and prioritise workload to meet deadlines.

Advanced stakeholder management and engagement skills.

The successful candidate may be required to complete a number of pre-employment checks, including the right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below)in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload :

Resume

A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion , fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact .

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and / or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 29th June 2025 at 11.00pm AEST (R-52402).

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