Administration Specialist

Mazars is a globally integrated audit, tax and advisory firm with offices in over 90 countries - and we're making a name for ourselves here in Australia.

For those who appreciate culture as much as commercial success, Mazars is the smart choice. It's a place where you'll be challenged to find unexpected solutions. And where you can be confident, your team always supports you.

Everyone who joins Mazars is valued for the individual qualities they bring to the team. In turn, we invest in making you the best you can be - whether it's through endless learning, or by tapping into opportunities within our worldwide partnership. So much is possible, at Mazars.

• About the job

Detailed training and ongoing support will be provided from the Outsourcing Team and our firm's administration staff. This role is suitable for someone who desires career progression as our administration requirements continue to expand within the team and wider firm.

• Management of the monthly client billing process
• Assistance with the preparation of client proposals in PowerPoint
• Assistance with the preparation of the client engagement and re-engagement documents
• Assistance with onboarding of new clients to the firm
• Maintenance of the Teams workflow program (Asana)
• Working with the Outsourcing team to ensure that key deliverables are being met on time
• Management of the Outsourcing team's CRM
• Preparation of the team monthly reporting pack
• Preparation of ad-hoc reports as and when required
• Reconciliation of the team Trust account
• Provide reception relief for overflow of calls, lunch breaks, holidays, and sick days.
• About you
• 2+ years' experience in Administration preferably with a professional services firm
• Strong proficiency in the Microsoft suite of products including Word, Excel, PowerPoint, Teams, and SharePoint
• Experience with billing is highly desirable
• Experience with MYOBAE is desirable but not essential
• Exceptional attention to detail
• Critical thinking and problem-solving skills
• Excellent time management and organisational skills
• Excellent verbal and written communication skills
• Responsive and proactive
• Why join us

We believe that Mazarians should be rewarded for their work, so we offer a range of financial and non-financial benefits to support and reward our people. At our North Sydney location, you can expect the following :

• Well-being program
• Well-being allowance
• Recharge day
• Volunteering day
• Flu vaccinations
• Learning and development programs
• Social club activities, charity and community events
• Study assistance (financial support & study leave)
• Flexible working
• Employee referral rewards
• Paid professional memberships
• Employee assistance program
• Parental leave payment
• Discounts on banking & insurance, health insurance, retail and entertainment, health and well-being
• International and domestic mobility opportunities

At Mazars, we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.