Executive Assistant

Job Description

BESIX Watpac is seeking an Executive Assistant to provide secretarial and administrative support to a Senior Executive on a 13-month fixed term parental leave contract.

The key responsibilities of this position include:

• Diary management, proactive email management and travel coordination.
• Managing and screening incoming and outgoing communications.
• Scheduling of meetings and events, including liaising with internal and external clients.
• Coordinate leadership team meetings, including catering.
• Process accounts / invoices and prepare for signing.
• Manage expense claims and credit card reconciliation.
• Other administrative and office management tasks as required.

Qualifications

The incumbent in this role will require the following qualifications and experience:

• Experience in an Executive Assistant role managing senior executives, preferably within a large national or international organisation.
• Demonstrated focus on timeliness, accuracy and punctuality.
• Proven capacity to produce high quality reports and documents in a timely manner for internal and external purposes.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and ability and willingness to learn new software packages as required.
• Ability to manage shifting work priorities and meet deadlines.
• Professional verbal and written communications skills.
• Proven high level of professionalism and confidentiality in daily work ethic.