Accounts and Administration Officer

Accounts and Administration Officer

Join QuantX Labs as an Accounts and Administration Officer, supporting the CFO and ensuring smooth business operations across the organisation.

Base Pay Range

A$75,000.00 / yr – A$95,000.00 / yr

About QuantX Labs

QuantX Labs is a pioneering South Australian company at the forefront of quantum technology, precision timing and advanced manufacturing. Based at Lot Fourteen, Adelaide’s innovation district, we work on world‑leading projects that support Australia’s defence, space and scientific capability.

We’re a growing team of passionate professionals who value integrity, collaboration and innovation. We’re looking for a motivated and detail‑oriented Accounts & Administration Officer to join our team.

About the Role

This role provides essential administrative, finance and operational support to ensure the smooth and efficient running of business activities across the organisation. Working closely with the CFO, you will assist with finance administration, document preparation, office coordination and a variety of general support tasks.

Key Responsibilities

• Provide day‑to‑day administrative and finance support to the CFO.
• Assist with accounts payable and receivable, bank reconciliations and maintain accurate financial records in Xero.
• Prepare, format and proofread financial documents, management reports and general correspondence.
• Support procurement processes, supplier onboarding and management and expense tracking.
• Maintain company registers, contracts and compliance documentation.
• Maintain a tidy, functional workspace, manage office supplies and inventory.
• Handle incoming correspondence, mail, deliveries and routine enquiries.
• Support planning and coordination of in‑house activities, staff luncheons, celebrations, social events and team activities.
• Assist other executive leaders with general operational activities.
• Collaborate with team members to improve administrative systems and streamline processes.
• Provide light project support across finance and operations as required.

About You

Why Join Us

This is a hands‑on role within a dynamic company doing world‑class work here in South Australia. You’ll work alongside a supportive team in a culture that values initiative, continuous improvement and professional growth.

We offer a flexible and positive working environment where your contribution is recognised and the work is genuinely meaningful.

How to Apply

If you’re an organised, detail‑oriented professional looking for a varied and rewarding role supporting a growing organisation, we’d love to hear from you.

Please submit your CV and a brief cover letter outlining your experience and why you’d be a great fit for this position.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Defense and Space Manufacturing

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