Office Administration Manager
LocktonCouncil of the City of Sydney, New South Wales, Australia14 days ago
Job descriptionProvide EA support to the Operations Manager and Head of Legal Risk & Compliance, including : Diary and meeting management Travel arrangements and expense processing Document preparation (Word, PowerPoint, Excel, PDFs) General admin and tech support Maintain adequate levels of confectionery (Jatz jar management) Lead and support Office Administrators in Sydney, Perth, and Melbourne Ensure smooth running of all office locations, including : Staff development and performance appraisals Coordination of fire wardens, first aiders, and mental health colleagues Oversight of building maintenance, landlord relationships, cleaners, and building managers Streamline supplier contracts and office ordering (stationery, etc.) Manage Lockton phone lines and call routing Oversee new starter inductions across locations Primary contact for travel bookings via Enperso Organise social events (EOFY, Christmas parties, insurer drinks, etc.) Send invitations, prepare agendas, take and distribute minutes Assist with Risk Audit Committee (ARC) coordination Maintain awareness of Business Continuity Plan (BCP) and key contacts Contribute to quarterly Operations reporting Support internal systems such as BOLT Proven experience in executive support and office management roles Strong leadership and team coordination skills Excellent stakeholder engagement – internal and external Highly organised with attention to detail and ability to juggle multiple priorities Confident with Microsoft Office Suite and general tech troubleshooting Experience with travel booking systems (e.g., Concur, Enperso) preferred Comfortable working independently and making decisions A strong focus on training and development opportunities at all levels and a 10-week mentoring program. Discounted corporate private health insurance and a free flu vaccination program. Salary Continuance insurance to protect you and your family in the event you suffer an illness or injury. Extra paid Summer and winter day to focus on your wellness. Paid parental leave and volunteer leave. Opportunities to give back to the communities in which we work and live. Access to an employee assistance program for coaching and counselling. The opportunity to get involved or participate in initiatives organised by our Wellness, Diversity, Equity, & Inclusion, Young Professionals and Corporate Social Responsibility Associate Resource Groups.
Job Title : Office Administration Manager
Location : Sydney
- Full-time, permanent opportunity
- Work for the world’s largest privately owned insurance broker
- Excellent opportunity for someone to build a career in a fast-growing company
Role Overview
This is a dynamic and multifaceted role combining high-level executive assistance with office management across multiple locations. You’ll provide direct EA support to two senior leaders while overseeing a team of office administrators in Sydney, Perth, and Melbourne. You’ll ensure smooth day-to-day operations, manage suppliers and facilities, coordinate travel and events, and support key governance and risk functions. This role requires a confident, proactive individual who thrives in a fast-paced environment and enjoys connecting with stakeholders across all levels.
Key Responsibilities
Executive Assistance
Office Management
Business Support & Governance
Skills & Experience
We offer :
How to apply :
If you think you’d be a great fit, please click “apply” with a CV and detailed cover letter indicating why this job posting caught your attention and how your skills and experience are a fit for this role.
Lockton is an equal opportunity employer. We strongly encourage applications from people of all backgrounds, ages, religions, including Aboriginal and Torres Strait Islander Peoples, LGBTIQ+ people, those with a disability, women and people with a cultural or linguistically diverse background.
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Office Administration • Council of the City of Sydney, New South Wales, Australia
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