73999 - Administrative Assistant

Opportunity to shape your future at the University of NewcastleVaried role including administration, finance, and event organisationCentral role in a highly renowned School Permanent Part Time 21 hours per week flexible deliveryBe challenged and imagine with usThe School of Nursing and Midwifery is seeking a dedicated and organised Administrative Assistant to join our professional staff team. Reporting to the Education and Innovation Manager, this dynamic role provides exceptional customer service through the delivery of high-quality administrative support to staff, students, and visitors to ensure the smooth and efficient running of the School.Key responsibilities will include : Serving as the main point of contact for staff, students, and visitors, handling phone calls, emails, in-person enquiries and managing deliveries.Providing general office support including project and meeting administration, maintaining an efficient filing system and databases, handling document storage and archiving.Supporting with financial processes including purchasing, ordering, stationery, office and teaching supplies and monitoring IT equipment leases.Helping with casual staffing administration, including recruitment, onboarding, and timesheet management.Assist with the organisation of School events, forums, presentations and functions, including catering, room bookings, and logistics.This continuing position is part time, 3 days per week at a HEW4 Higher Education Level located at our Central Coast Clinical School, Gosford Campus.What we offer : In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.The remuneration for this position is pro-rated from $71,626 - $77,858 FTE + superannuation and is commensurate with skills and experience.Flexible working arrangements (in line with the University’s Flexible Work Policy)17% super and salary packagingAdditional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave schemeDiscounts in private health insurance, gym memberships, software, travel and moreWellbeing programsYour next steps : Please visit here for a guide on how to apply for a role.Your application must include : Your resumeA cover letter outlining your motivation to apply for this opportunityA statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.Completion of a diploma with subsequent relevant work experience; or an equivalent combination of relevant experience and / or education / training.Demonstrated strong organisational and time management skills including the ability to organise workflows to meet competing demands and adaptability to a range of workplace expectations and responsibilities.Well established written and interpersonal communication skills together with a proven ability to perform duties in a professional, respectful, and culturally sensitive manner.Demonstrated ability in the use of MS Office applications and corporate IT systems including purchasing, ordering, and receipting systems, monitoring of supplies and equipment stock.Well-developed problem-solving skills, exceptional attention to detail, high level organisational skills with the ability to meet competing deadlines.Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.Current Australian driving licence.To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.Please upload your Cover Letter and response to the requested Criteria as one PDF document.Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).For specific position enquiries, please contact Charlotte Ellis, Education and Innovation Manager on or via email Difficulties? Please reach out to us : 13th October 2024 at 11.59pm AESTWe are excited to be Looking Ahead with you#J-18808-Ljbffr