Team Administration Assistant

Our Brisbane is office is looking for a proactive and driven Team Administration Assistant to join our ever-expanding team with opportunities to further their career in the Administration industry!

CAREers start here

At William Buck, we know that talent and growth go hand in hand and that selecting the right professional services organisation to develop your experience and skills is essential to setting up a successful and fulfilling career.

Want to be valued for what you can bring and where you want to go?

If you’re seeking the opportunities you can’t find elsewhere and are ambitious for a career that brings both growth and opportunity, William Buck offers career paths as unique as you are.

Time to work where you matter.

Job Description

The Role

As a Team Administration Assistant, you will play a key role in supporting one of the firm’s Business Advisory teams by providing high-quality administrative assistance.

Your responsibilities will include managing the tasks outlined below, assisting with client communications, and supporting the team with compliance, reporting, and maintaining client records.

Over time, you will also take on additional administrative responsibilities as the role evolves.

Compilation of Tax Packs (Financial Statements and Income Tax Returns), together with monthly fees

Effective management of calendars and schedules for both Partners and Managers

Act as a main point of contact between clients and Partners / Managers for scheduling, document collection, or follow-ups

Coordinate and manage the client onboarding process from start to finish.

Accurate preparation and formatting of professional documents, including reports, letters of advice, and routine correspondence

Assisting with new process implementation or projects when necessary

Processing of ATO correspondence and liaising with the ATO on behalf of clients

Preparing client lodgements for processing with the ATO

Liaise professionally with clients and provide hospitality (if required) during office visits

Desired Skills and Experience

The Person

To be considered for this position, ideally you will have the following skills, experience and attributes :

A minimum 3 years’ experience in a professional services firm; experience within an accounting firm is highly regarded

Demonstrated ability to perform effectively under pressure and manage high-volume, deadline-driven workloads

Experience using practice management software is highly advantageous

Exceptional attention to detail, with strong written and verbal communication skills

Proven ability to engage confidently with executive-level stakeholders and high-profile clients, maintaining professionalism, and responsiveness at all times

Strong organisational skills, with the ability to manage multiple priorities, despite changing demands and requirements

A high level of integrity, responsibility and a professional outlook

A team focused attitude with a confident and friendly personality

Strong client service focus, with the ability to take ownership of your role and manage your workload independently and effectively

Proactive and problem-solving mindset

Why you’ll love being part of the William Buck team :

Opportunities for career progression within in the Administration team

Excellent training, development and resources

Access to a range of great benefits including :

Breakfast Bar

End of Trip Facilities

Flexible Working

Complimentary Employee Assistance Program available for you and immediate family members

Parental leave that supports you and your family as primary and secondary carers

Participation in William Buck Foundation activities

This is an excellent opportunity for a candidate who would like further their career in the Administration industry!

If this sounds like the new opportunity you are looking for, please applynow with a cover letter and your resume https : / / williambuckqld.elmotalent.com.au / careers / williambuckqld / job / view / 177.

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