Administration and Engagement Assistant

About This Opportunity

At The University of Queensland, you’ll join a community that values curiosity, integrity, and a commitment to making a positive difference. We are seeking a kind, motivated, and organised Administration and Engagement Assistant to support the effective and efficient delivery of the Doctor of Medicine (MD) Program within the MD Learning Hub (MDLH) at our St Lucia campus.

Reporting to the Senior Administration Officer, you will provide vital administrative and coordination support to ensure the smooth operation of the Hub. This includes maintaining inventory levels, managing data entry, handling student enquiries, and contributing to the day‑to‑day activities that underpin an exceptional learning experience for our students. In this role, you’ll be part of a collaborative and supportive team dedicated to excellence in medical education and student engagement.

Key responsibilities will include :

• Provide administrative support across all years of the Doctor of Medicine (MD) Program, including addressing reception duties, responding to student enquiries, teaching room setup, equipment and inventory management, data updates, exam preparation, timetable coordination, and student allocations.
• Liaise and collaborate with internal and external stakeholders to ensure smooth delivery of teaching, assessments, and operations within the Medical School.
• Support the planning, organisation, and delivery of engagement activities, events, meetings, and teaching sessions.
• Contribute to continuous improvement initiatives to enhance the efficiency and effectiveness of the MD Learning Hub and undertake other duties as required.

For a full position description please contact talent@uq.edu.au

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as :

• Up to 26 weeks paid parental leave / paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements, including the option to spread hours across the week / fortnight and purchased leave.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

You will bring strong administrative, coordination and communication skills, with the ability to prioritise tasks, meet deadlines and contribute positively to a collaborative team environment.

• Relevant work experience, especially in a higher education institution or similar environment
• Excellent verbal and written communication skills
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook and Teams)
• Willing and able to quickly learn to utilise new technologies and systems in line with given procedures.
• Compassionate and caring about student wellbeing
• Effective organisational, time management and problem‑solving skills

The successful candidate may be required to complete a number of pre‑employment checks, including : right to work in Australia, criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Patrick Nolan patrick.nolan@uq.edu.au For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload :

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and / or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Sunday 30th November 2025 at 11.00pm AEST (R-57905). Please note that interviews have been tentatively scheduled for 12th December.

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