Administrator

FIS provides evidence-based screening, assessment and intervention services for individuals in custody and the community. We focus on areas such as violent and sexual offending, restorative justice, violent extremism and family violence.

• As an administrator in the Support Services team, your priority is the FIS reception area.
• Your responsibilities include the
• efficient delivery of administration
• operational
• support, ensuring the reception area is
• resourced and operating smoothly
• You will ensure
• accurate record-keeping
• oversee file management and data entry processes and ensure the maintenance of office supplies and equipment as well as manage mail and correspondence and assist with departmental systems and technologies.
• How we'll support and reward you

You will be working for the Department of Justice and Community Safety, which is one arm of the Victorian State Government. All our staff work to the vision of a

• safe
• just
• innovative
• thriving
• Victoria.

There are many advantages in working for the department, including :

• A fair salary
• enjoy great work conditions and salary sacrificing options.
• Transparent performance framework
• approach your work with confidence in how you're tracking, working to professional development plans agreed on by you and your manager.
• Generous leave entitlements
• provisions for many forms of leave; including personal, parental, carers, study, cultural, compassionate and sick leave.
• Employee Assistance Program support
• you are encouraged to use this short-term, confidential counselling service if you are experiencing emotional stress, relationship problems, conflict with others or personal and financial issues.
• What you will do

The administrator delivers services in line with our policies and procedures. You will :

• Have demonstrated
• experience in a high-volume administrative environment
• Oversee reception duties,
• including distributing administrative tasks to the administration officers, answering calls, assisting visitors, and handling enquiries professionally.
• Oversee the reception desk roster to ensure effective, adequate and efficient coverage, including training of new administration officers.
• Provide general administrative support, such as file management, data entry and scheduling.
• Maintain office supplies and equipment
• Use and update databases
• to ensure accurate records.
• Handle incoming and outgoing correspondence and file transfers securely,
• ensuring proper record-keeping and confidentiality
• Provide
• administrative support for portfolios
• such as Freedom of Information and Distress referrals.
• Support staff with projects,
• meeting administration
• including minute-taking, and other assigned tasks as needed.
• Please read the position description to learn more about this role and the skills we're looking for.
• APPLY NOW. APPLICATIONS CLOSE 11.59pm on 19th May 2025.
• How to Apply
• IMPORTANT INFORMATION
• CHILD SAFE STATEMENT OF COMMITMENT

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.