Project Officer

At Melbourne Archdiocese Catholic Schools Ltd (MACS) we envision every student to be inspired and enabled to flourish and enrich the world. MACS is the largest Catholic school system in Australia. We own, govern and operate approximately 300 Catholic schools, employ over 16,000 staff and serve more than 112,000 students and their families in the Archdiocese of Melbourne. It is an exciting time to join MACS, where we are transforming to bring to life our recently launched strategic plan : MACS 2030 : forming lives to enrich the world.

WHY WORK FOR US? Professional development opportunities with a defined personalised annual budget Access to flexible working arrangements, which include working from home arrangements You will work in a tight-knit, supportive team to ensure you succeed in your role YOUR ROLE The Project Officer is a new role to provide high-level administrative support to the CTTO and Executive Manager delivering professional, consistent, timely, accurate, and high-level administration and office support. This role is designed to support the IT Services team across a range of projects. This role would suit an experienced administrator with experience of supporting IT Projects.

WHAT YOU WILL DO Provide high-level administrative support to the CTTO and Executive Manager on the IT Leadership Team (ITLT) on a day-to-day basis, including CTTO and general ITLT diary management support. Preparation of executive briefings, presentations, meeting agendas, minutes, meeting papers and reporting. Provide proficient and timely administrative management of multiple ITLT MS Teams sites and email distribution lists. Provide administrative support with ContentManager and related executive documents for the CTTO and ITLT. Management and development of ITS staff onboarding information aligned to MACS onboarding. Stakeholder engagement and liaise with internal and external stakeholders to coordinate meetings and other events. ABOUT YOU Administrative Skills : High degree of attention to detail and accuracy in file (paper and electronic) and office management. Excellent ICT skills with strong competency in the use of O365 including Microsoft Office suite (specifically PowerPoint, Excel, MS TEAMS, TRIM, Google docs, Outlook diary management and mail merge functionality). Communication : Exceptional written and verbal communication and listening skills, with a high degree of professionalism in email and telephone communications. Interpersonal Skills : Strong capacity to establish and maintain positive working relationships within a team environment, and with stakeholders across levels both within and external to MACS. Ability to develop rapport and identify stakeholder interests to successfully navigate relationships. Information Management : Excellent office management and file management skills. Consistent adherence to maintaining high-level confidentiality and appropriately handling sensitive data. Excellent awareness of privacy obligations, policy and procedure. Organisation : Strong ability to liaise and coordinate with various staff groups, external private and public sector agencies, including Church agencies. Significant experience in coordinating meetings for management teams in a complex organisation. Time and Work Management : Demonstrated ability to be proactive and flexible with the capacity to balance and deliver on conflicting priorities. Experience innovating ways to improve quality and / or efficiency of own output. HOW TO APPLY Please refer to the position description for further details about the role and the Key Selection Criteria.

Click APPLY to submit your application. If you have any queries about this role, they can be directed to our HR team by email .

You will need to provide :

An up-to-date Resume A cover letter addressing the Key Selection Criteria, limited to two pages Note : MACS is committed to the safety, wellbeing and protection of all children in our care. The successful candidate must hold or acquire, and maintain a Victorian Institute of Teaching (VIT) and / or Working with Children Check, and must be willing to obtain and maintain a National Criminal History Check.

Candidates must hold full Australian Working Rights, and provide evidence of this.

APPLICATIONS CLOSE : 4.00pm Wednesday, 22 January 2025

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