Aps 6 Secretariat Officer

The Secretariat Officer will provide high level secretariat functions for key meetings that support the achievement of governance and assurance arrangements for the Program.

• Specific Duties / Responsibilities
• Ensure Secretariat outcomes are achieved on time and to quality standards through contributing to the management of end-to-end meeting planning, development and implementation for the governance forums.
• Scheduling and coordinating meetings, including reserving meeting rooms, arranging for necessary equipment etc.
• Coordinate meeting paper preparation and publication.
• Contribute to the development of meeting agendas.
• Attending and supporting PSMB governance forum meetings as required.
• Recording outcomes of meetings accurately.
• Establish and maintain stakeholder relationships through effective communication, collaboration, negotiation and issues management to engage stakeholders and strengthen governance practices.
• Essential Skills / Experience
• Secretariat experience
• Strong attention to detail, organisational and coordination skills in order to deliver high quality outcomes within tight timeframes.
• Drafting of high-level written material, submissions and briefs.
• Stakeholder engagement regarding complex matters.
• Sound interpersonal, judgement and strategic thinking skills.
• Strong computer literacy, especially in Microsoft Office
• To be successful in this role, the individual will need a minimum Baseline Security Clearance.
• How to Apply