Executive Officer

Key Outcomes and Accountabilities

• The aim of this role is to
• Provide confidential executive support and advice to the Executive Director in a fast paced and sensitive working environment.
• Gather and evaluate information to establish facts and reach new conclusions, specific to QBCC operational issues, legislation, and the building and construction industry.
• Analyse current and historical information to inform decisions and identify any critical gaps and maintain awareness of recent developments that may impact on the business area and acquire best practice approaches.
• Prepare briefings, submissions and other complex and sensitive documents to assist the Executive Director, in addressing issues affecting the QBCC and the building and construction industry.
• Provide advice that is rigorously considered and supported by clear rationale.
• Written and verbal communication skills that clearly and concisely delivers content in line with plain english principles, and ability to articulate and tailor delivery of message for relevant audience.
• Manage relationships with the Executive Director, other senior QBCC staff, as well as key internal and external stakeholders to facilitate agreements and negotiate outcomes.
• Operate with a high degree of autonomy and discretion to communicate and liaise with internal and external stakeholders in order to gather information and prepare advice.
• Capacity to operate and work fluently across a range of systems and tools to achieve complex tasks.
• Support the Regulatory Practice and Engagement division as required in delivery of functions including preparation of briefing notes, budgets and other documents.
• Organisation and management of divisional Board and Committee submissions, ensuring timely and correctly formatted submissions from document owners and liaison with the Office of the Chief Building Regulator during the review process.
• Acts proactively :
• Is self-directed and can decide on a course of action to achieve outcomes without instruction.
• Works flexibly without supervision and can effectively manage new and unexpected events and demonstrates judgement about when to escalate issues.
• Capacity to plan work of self and others.
• Able to meet flexible and demanding short-term deadlines while maintaining discipline over delivery of ongoing work.
• Displays rigour in analysis :
• Provides advice that is rigorously considered and has regard to the perspective and interests of all stakeholders, and is supported by a clear rationale for findings and recommendations.
• Looks beyond the obvious and persists with analysis and solutions.
• Strong conceptual and analytical skills with a capacity to reduce complex or ambiguous information into succinct, clear and accurate form.
• Makes clear and appropriate decisions.
• Manages internal and external relationships :
• Written and verbal communications are clear and concise.
• Models open communication and actively and attentively listens to others.
• Builds networks with peers and works collaboratively with others. - Reads situations quickly and sees conflicts as opportunities.
• Responds flexibly to change :
• Works to embrace and assist change.
• Helps to engage others in the change process.
• Shows resilience in times of uncertainty.