Executive Assistant

APS5

86,204 - $93,226

Canberra, Sydney, Brisbane

About the Aged Care Quality and Safety Commission

The Aged Care Quality and Safety Commission (the Commission) was formed on 1 January 2019. We work to improve the lives of older people by maintaining the integrity of the aged care system.

As the single independent regulator of Australian Government aged care services, we offer a variety of interesting and challenging jobs across most capital cities.

It is an exciting time to join the Aged Care Quality and Safety Commission, with major reforms underway to improve aged care in Australia. You will be contributing to our role as the national regulator to safeguard and protect older Australians receiving aged care services.

About the Role

Various full-time opportunities exist for Executive Assistants across the Aged Care Quality and Safety Commission. We are seeking experienced, confident, motivated, and professional Executive Assistants who can manage short and often conflicting deadlines while providing high-level administrative support with limited supervision. You will be highly organised and have great liaison and negotiation skills, as well as highly developed written and verbal communication skills.

Position Duties

Ensure SES are aware of significant issues that require a timely response and requests for urgent information and correspondence are actioned in a reasonable timeframe.

Manage SES diaries to meet business priorities and competing deadlines.

Assist SES to prepare for meetings and appointments by understanding the purpose of the meeting and arranging for the necessary documents to be available prior to the meeting in a timely manner.

Work closely with Executive Officers to develop appropriate systems, procedures and controls to enhance the accuracy and timeliness of workflow and tasks within Divisions and Groups, with an aim for continuous improvement.

Work closely with Executive Officers to identify business priorities and actively support the Commissions strategic direction and relationships.

Anticipate, organise, schedule, and coordinate all travel arrangements and accommodation for the SES and Executive Officers and manage the supporting documentation in a manner that is consistent with the Commission's policies and procedures.

Ensure Commission policies and processes are followed in the development of documents, including procurement and recruitment activities.

Manage stakeholder requirements and expectations, room bookings and secretariat support for meetings, including compiling the agenda, disseminating papers, taking minutes (when required) and following up actions.

Coordinate, track and respond as appropriate to incoming correspondence.

Work as part of a high performing team to facilitate and support effective communication amongst Commission executives.

Establish strong working relationships across all offices.

• Position Eligibility Requirements (Selection Criteria)

To be successful in this role you will need to demonstrate the following :

Previous experience proving high level support to an SES Band 1 or Band 2 or equivalent.

Previous experience in a government or similar administrative setting is desirable.

Demonstrated organisational skills at a high level to provide day to day administrative support to SES Officers.

Knowledge, or the ability to quickly acquire knowledge of the role and functions of the Commission to support business priorities.

Demonstrated ability to work in productive partnership to optimise performance and achieve business results.

Ability to work with broad supervision, and to identify priorities to meet competing deadlines.

Effective written communication skills, including the ability to draft various forms of documents and correspondence, and concisely summarise information.

Ability to communicate with influence and work collaboratively to resolve complex issues.

Salary offered will be between $86,204 - $93,226 per annum depending on skills and experience. In addition, 15.4% superannuation will be paid.

Non-ongoing opportunity will be offered for an irregular / intermittent term. Opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.

Merit Pool established through this selection process may be used to fill this or future ongoing or non-ongoing vacancies.

Diversity and Inclusion

The Commission is committed to fostering a workplace with flexible work arrangements to support a diverse, respectful and inclusive culture for all staff.

The Commission recognises the richness of Aboriginal and Torres Strait Islander cultures and is committed to the implementation of our Reconciliation Action Plan. The Commission values the unique knowledge and experience of Aboriginal and Torres Strait Islander employees which strengthens and supports our focus on protecting and enhancing the safety, health, wellbeing and quality of life of aged care consumers.