Executive Assistant

We are currently seeking an experienced Executive Assistant, to provide secretariat and administrative support to the Chief Operating Officer, and assist the Operations Management team to improve collaboration, communication, and staff engagement across the division.

• About the opportunity

Led by the Chief Operating Officer, the Operations Division provides strategic leadership, advice and solutions across the organisation, and comprises Finance, People and Culture, Security, Facilities, and Strategy and Risk functions. This Division also incorporates the Library's commercial activities and the work of the State Library Foundation.

To be successful in the Executive Assistant role you will have the following knowledge and experience :

• strong time management and organisational skills with an ability to manage multiple requests with differing levels of urgency, complexity, and interdependencies.
• a background in a similar executive support role with experience in successfully managing an executive's diary and acting as the first point of contact.
• experience in providing secretariat support to committees.
• excellent interpersonal and communication skills, including a flair for well written correspondence and reports.
• a proven track record in proactively identifying process improvements to ensure quality service delivery.
• demonstrated experience in dealing with confidential issues in a discreet and professional manner.

To learn more about this exciting opportunity including the key accountabilities of this role please refer to the role description.

• What we offer
• Flexible working conditions.
• Professional development opportunities, including study support and targeted training programs to further develop in your career.
• Exceptional work environment located in the heart of the CBD, with ergonomic workstations and dedicated staff breakout spaces overlooking Macquarie Street or the Domain.
• Purchase Leave options and Annual Leave Loading.
• Wellbeing initiatives including an Employee Assistance Program, gym programs and staff discounts at the Library café and bookshop.

Learn about the work we do at the Library by visiting our website at

• State Library of NSW
• How to apply
• An up-to-date copy of your CV

Please keep your question responses to a maximum of 3 paragraphs.

• Question 1 : Provide an example of when you were required to analyse and assess many requests. How did you prioritise what was most important and what needed to be escalated to a decision maker?
• Question 2
• Provide an example of a committee you have supported, outlining your role in ensuring the meeting agenda, papers and minutes are of a high quality.
• Enquiries
• Talent Pool

Applicants not initially offered a role but have been assessed through the recruitment process as being suitable will be placed in the Talent Pool to fill future vacancies as they arise. Placement in the Talent Pool remains valid for 18 months

• Am I eligible to apply?
• an Australian citizen or
• a permanent resident of Australia, or
• a New Zealand citizen with a current New Zealand passport or
• a citizen of another country with an appropriate visa that allows you to work in Australia for the period of temporary employment or if you are seeking ongoing employment you must hold a permanent visa that allows you to work in Australia.

Role Description (pdf)

Role Description (word)

NSW Public Sector Capability Framework

State Library Accessibility Guide