Office Manager

Global Vision Recruitment on Behalf of Technosoft Australia

Position : Office Manager

Salary : $76,600 per annum plus 12% superannuation

Hours : 38 hours

Mode : Full-time

Location : Level 5 / 15 Moore St, Canberra ACT 2601

Experience required : Minimum 2 years' experience in relevant roles

Position Overview :

We are looking for a highly organized and proactive Office Manager who will ensure smooth office operations.

The ideal candidate will manage administrative tasks, coordinate logistics, and maintain efficient office functions to facilitate project execution.

The candidate in mind will be expected to perform the following duties that include but are not limited to :

• Manage day-to-day office operations, including scheduling, correspondence, and communications.
• Organize and maintain office filing systems (electronic and hard copy).
• Support construction and IT projects by managing project documentation and assisting with permit applications.
• Monitor office supplies and inventory, placing orders as required.
• Assist in budget management and financial operations, including accounts payable and receivable.
• Support HR functions, including coordinating recruitment activities, onboarding new employees, and maintaining personnel records.
• Develop and implement office policies and procedures to enhance productivity.
• Coordinate and assist in preparing bids, tenders, and quotations for client projects.
• Manage emails and the calendar of the Company Director.
• Oversee courier shipments, ensuring accurate tracking of all incoming and outgoing packages.
• Schedule meetings, allocate tasks to office staff, and monitor their performance.
• Maintain proper office layout and organization, ensuring a professional environment.
• Keep accurate records of office expenses and financial documentation.
• Act as the primary point of contact for office-related duties and communicate effectively with internal departments.
• Maintain field staff timesheets and input data into the payroll system.
• Audit and manage technical team gear and tools, arranging purchases based on team requisitions.
• Coordinate travel logistics, including flight bookings, accommodation, and other necessary travel arrangements for project teams.

Qualifications :

Skills and Experience :