Administration Assistant - Reception / Medical Records - Casual

Why Choose Beechworth? Nestled in the heart of Victoria's picturesque North East, Beechworth is a charming and vibrant town known for its historical significance, welcoming community, and breathtaking natural landscapes. Here, you'll enjoy a work-life balance that city life simply cannot offer — with gourmet food and wine experiences, outdoor adventure opportunities, and a supportive, close-knit community. Beechworth Health Service is a small regional health service, offering Aged Care, Acute Care, Primary Care.

About the Role : The administration assistant role will contribute to providing appropriate, timely and accurate administration tasks, along with courteous, friendly customer service to the community in accordance to the BHS values.

Key Responsibilities : Manage Allied Health appointments.Manage the bookings of meeting rooms, vehicles and equipment.Register new clients on VITAL and Unity software as appropriate.Input of district nursing invoices and sundry invoices.To be responsible for the receipting and banking of all monies received.To issue and reimburse petty cash and reconcile same on at least a weekly basis.To issue Trust funds to residents when required (backup).To make up new medical records file for all new clients (Acute, Residential, Allied Health and Urgent Treatment Room).To be responsible for the privacy and distribution of medical records to clinicians and district nurses.To manage paperwork for the admission and discharge of Acute patients including retrieval of patients medical record.Provide a brief synopsis of medical records policy to new employees at orientation.To provide additional hours to the Administration and Medical records Role for leave reliefAbout You : To be successful in this role you will have the following attributes :

Experience in various administration software packages including Oracle, Unity, Riskman and Vital or equivalent.Experience in medical records filing procedures.Excellent interpersonal skills.Ability to work in a team environment.Ability to maintain business information in confidence.Current valid driver's licence.What We offer : A supportive and inclusive workplace culture.Competitive salary in accordance with the Health and Allied Services, Managers and Administrative Workers (VPS) (Single Interest Employers) Enterprise Agreement (2021-2025).Opportunities for ongoing professional development and career progression.A chance to live and work in the stunning Beechworth region, where your career and lifestyle go hand-in-hand.Full Salary packaging benefits availableEmployee Assistance Program (EAP)Flexible working arrangementsStaff wellbeing program, including Fitness Passport ProgramEmployment conditions and remuneration are as prescribed in the relevant award (dependent upon qualification) and current Enterprise Agreement.

Beechworth Health Service Adheres to Equal Employment. Beechworth Health Service is a smoke free workplace.

Please note : All Health Care Workers are required to have current Influenza vaccination.A copy of your vaccination status's is required upon application.

For more information please contact Dyan Hill on 03 5728 0250 or via email

Related documents – All applicants are required to complete the Employment Statutory Declaration and submit with their application. Applications Close : 21 July 2025

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