Document Administrator

This is a full-time permanent position based at Leeuwin Barracks in East Fremantle.

• Key duties, but not limited to
• Manage documentation across a variety of systems and deliverables within the PSS Team
• Maintain the Project Support Services' database to ensure up to date information is available
• Management and tracking of centralised mailbox
• Provide timely reports associated with the PSS Team to the positions key working relationships (Managers, Coordinators etc)
• Maintain Project Support Services data reporting requirements
• Maintain the Project Support Services Project database to ensure up to date information is available
• Process Purchase Orders through Ariba for procurement of stock
• Other administrative and associated duties
• Skills & experience
• Previous experience in a busy administrative support role, Defence sector experience is desirable
• Demonstrated ability to work autonomously with a high degree of motivation, energy, initiative, and commitment
• Strong ability to prioritise with the capacity to deal with multiple and often conflicting priorities
• An ability to develop and maintain excellent working relationships with multiple operational managers and support function representatives as well as a high-profile client
• Excellent written and verbal communication skills
• Ability to work autonomously as well as part of a team
• Proficient skills in Microsoft Office Suite (Outlook, Word, Excel), as well as a willingness to learn our in-house software system and work with this daily
• Knowledge of SAP, Ariba, VenSafe (Safety System) or SharePoint, will be highly regarded
• Other special conditions

The incumbent to this position must be eligible to obtain and maintain a Defence Security Clearance up to a level of baseline clearance. As a result of this requirement the incumbent must be an Australian Citizen.

This position also requires you to obtain a National Police Clearance check and hold a valid Australian driver's licence.

• Benefits

Ventia offers you a flexible, supportive and inclusive work environment where you matter.

In addition, you will find a stimulating and rewarding working environment where we take our peoples careers seriously and help them to learn and grow.

This role comes with the added security of being offered as a permanent position with possible future opportunities for flexible working.

About the company

Ventia is one of Australasia's largest dedicated infrastructure service providers, Ventia is a new and dynamic organisation with a rich history. Our clients are the owners and operators of major infrastructure that is critical to our communities. No one else does exactly what we do in the way we do it. Making infrastructure work for our communities is at the heart of who we are and it's what unites and excites us.

We acknowledge the importance of our people's diverse experiences, talents and cultures. Embracing diversity and creating inclusion is a key component of our talent strategy. The creation of a diverse, inclusive workforce is central to our ability to unlock potential and enhance our success.

• How to apply

Please note, the actual internal job title for this role is Document Controller.

• Job Reference Number : 148990
• Job Segment
• Security Clearance, Administrative Assistant, Developer, Sharepoint, Database, Government, Administrative, Technology