Office Administration Assistant

Pierce Building Services, a fast-paced building company based in Eltham, is looking for a standout

• Administrative Assistant
• to join our dynamic team. This is an exciting opportunity for someone with reception experience, excellent organizational skills, and a proactive attitude to be the first point of contact for our clients.
• Key Responsibilities
• Reception Duties
• Handle a high volume of inbound calls, some of which may be complex or detailed
• Job Allocation & Follow-ups
• Allocate tasks to trades and ensure timely follow-up to ensure smooth operations
• Trade Follow-ups
• Manage and coordinate trade updates to keep projects on track
• Data Entry & Report Writing
• Enter and maintain data accurately, and assist in writing reports
• Varied Administrative Tasks
• Provide general office support and assist with various ad-hoc administrative duties
• Multitasking
• Effectively juggle competing priorities, demonstrating a sense of urgency and practicality
• About You
• Professional telephone manner and strong verbal & written communication skills
• Proficient in Microsoft Word, Excel & Outlook (MYOB experience is a plus!)
• Proactive, flexible, and eager to learn
• Detail-oriented with a high level of accuracy
• Capable of managing a variety of tasks in a fast-paced, multi-skilled environment
• Positive, energetic, and customer-focused attitude - going above and beyond to support clients is essential!
• Why Pierce Building Services?
• Close to Home
• Located in Eltham with
• FREE onsite parking
• Supportive Team Environment
• Work alongside friendly, hardworking colleagues and supportive management
• Opportunities for Growth
• Be part of a growing business with a fast-paced and rewarding role

If you're looking for a fast-paced administrative role where you can showcase your organizational skills and contribute to a collaborative team, then we want to hear from you!

Schedule :

• Monday to Friday

Supplementary Pay :

• Overtime pay

Application Question(s) :

• Are you available to work outside your usual hours when required? (e.g. weekends, evenings, public holidays)
• Experience
• Administration : 1 year (required)
• Customer service : 1 year (required)
• Language
• English (required)

Work Authorisation :

• Australia (required)

Work Location : In person