Operations & Admin Support Specialist

About our client

Our client is a leading national commercial law firm with offices in Melbourne, Sydney, Adelaide, Brisbane, Perth and Canberra. The firm has approximately 800+ partners and staff nationally, and offers a dynamic, friendly and professional work environment. We are passionate about constantly providing value to our clients - their business success is our priority. This focus on client value is a key reason for our success as well as great people working collaboratively and effectively who want to learn, grow and achieve.

What's on offer?

As a major corporate commercial firm we pose an opportunity to work with a strong and established client base, genuine growth trajectories, and a variety of benefits including : generous parental leave, flu vaccinations and skin checks annually, study assistance, sophisticated employee assistance program, daily breakfast, fresh fruit and snacks, corporate discounts, variety of social activities including monthly events, EOFY and end of year functions, sporting teams and much more.

We have a collaborative approach to all we do, based fundamentally on openness, transparency, respect and accountability to get the best outcome for our clients and make sure our team are taken care of.

The role

We are currently looking for an Operations and Administration Support Specialist to join our national Resolutions, Recoveries and Disputes Team.  This Team provides services relating to secured and unsecured recoveries and disputes for banks and other financial institutions.  The role can be based in our Adelaide, Sydney or Brisbane office, but will support the team nationally.  Duties include, but are not limited to, the following :

• Monitoring and managing the instructions / administration team inbox, which involves : monitoring and distributing instructions, as well as dealing with and responding to queries and requests
• Reviewing and responding to administrative client queries and requests
• Monitoring process server updates and updating portal notes
• Conducting conflict searches, generating new matters within our financial management system, file management system and portal
• Printing, scanning, copying and posting letters and documents
• Processing bulk notice instructions, conducting and checking title searches, generating documents, collating documents for post and issuing instructions for service
• Running daily reports to cross check data
• Maintaining service and postal records
• Assisting with daily, weekly and monthly reporting
• E-filing of court documents
• Attending physical settlements
• Assisting the team generally with administrative duties and support

Candidates will ideally have :

What you need to do

If this sounds like the opportunity for you, please apply via the link below or Contact Courtney on (08) 8317 4802.

Operating for over 20 years in Australia, New Zealand and the United Kingdom, people2people, Edge Recruitment, and Frog Recruitment are an award-winning recruitment group and HR solutions provider. As an inclusive workforce, we welcome everyone and encourage our employees, clients, and candidates to showcase their authentic selves.

Should you require reasonable adjustments throughout the recruitment process, we encourage you to make a request by phoning the above-mentioned recruitment consultant to discuss. In response to these requests, we will collaborate closely with you to implement the appropriate adjustments.