Administration Officer

Role type : Maximum Term – Part-Time (24 hours / week) until September 2026

Department and location : Gastroenterology – IBD Services, St. Vincent’s Hospital, Darlinghurst

Salary : $72,285.45-$73,940.16 (pro-rata) + super + salary packaging

Better and fairer care. Always.

We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.

About the role

• Support IBD Patient Care – Manage patient information, book and discharge clinic appointments, arrange interpreters, and assist patients with telehealth access.
• Coordinate Clinic Operations – Oversee scheduling for gastroenterologists, nurses, dietitians and pharmacists, ensure billing eligibility, and maintain compliance with privacy and revenue procedures.
• Be the First Point of Contact – Handle reception duties, respond to calls and emails, and direct enquiries promptly to the right team members.
• Keep Everything Running Smoothly – Maintain and replenish clinic forms, support nursing staff with PBS Biologic applications, prepare meeting minutes, and manage administrative tasks like scanning and mail.
• Contribute to a High-Performing Team – Help train new staff, participate in quality improvement activities, and assist with ongoing development of administrative services.

About you

Why work at St Vincent’s?

About the hospital

In this role you will be based at St Vincent’s hospital, Darlinghurst.

Sponsorship / work rights for Australia

Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body, mind, spirit and community.

How to apply

The closing date for applications is 09 October 2025

Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.

Respectfully, this role is not open to recruitment agencies.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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