Event Sourcing Specialist

A culture of purpose : Where will your BCD M&E career take you?As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people.

We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table.

Are you interested in adding to both our mission and our energy?Meeting Planner (Generalist)AustraliaThe Meeting Planner is responsible for the execution of end-to-end meetings and events to include creative concept proposals, sourcing, negotiating, contracting, planning, attendee management, onsite execution, and reconciliation.

Ensures meetings and events are successfully sourced and contracted to Client expectations including meeting specifications, budget parameters and Client policies.

Upon contract execution, plan all logistics and manage attendees according to necessary timeline.

Travel onsite 10-30% to oversee suppliers and ensure excellent service delivery.

These meetings and events can be complex in nature requiring high touch and outstanding customer service.This role will also be a point of contact to educate the Event Owners in Australia and New Zealand on our services so effective and strong communications skills are essential.Your responsibilities : Client Management :

• Oversee stakeholder engagement and relationship development of M&E client team.
• Educate key stakeholders and to increase volume of meeting services for client within Australia and New Zealand.Sourcing :
• Schedule and run "kick-off" call with Client and other necessary resources to obtain meeting details in preparation for sourcing.
• Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
• Understand and effectively communicate all internal policies to Client.
• Consult with meeting Client and make appropriate suggestions to ensure meeting success.
• Ability to effectively follow Client sourcing process.
• Create initial budget for Client approval.
• Initiate e-RFP to collect availability and pricing for meetings.
• Prepare Availability Report for Client in accordance with standards and established Client SOPs.
• Present availability to Client with targeted, strategic recommendations.
• Block appropriate space and release all space not needed on a timely basis.
• Manage contracting process, including use of Client Addendums, and effective negotiating of contract T&Cs, in accordance with established standards and best practices.
• Focus on cost savings initiatives; track and document cost savings.
• Coordinate site inspections (as necessary) with suppliers, Client and other resources.

Prepare appropriate site inspection material for Client.

Address and resolve service issues directly with supplier in a professional manner.

Escalate continuing issues to direct Supervisor as needed.

Work with Client to determine any additional rooms needed.

Communicate requests directly to hotel and review associated hotel addendum with Client.

Consult with Client at attrition cut-off dates.

Communicate desired rooms reduction with hotel at attrition dates

The employee may be asked to perform other duties and responsibilities, as necessary.We're looking for you if your profile matches the following : Essential

You'll be working with a great international team of colleagues in a dynamic work environment.How to applyClick apply now to be considered.Get to know usBCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most.

With 1,900 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality.

For more information, visitwww.bcdme.com.

BCD Meetings & Events is a division of BCD Travel Group.This position is not open to third-party recruiting agencies.

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