Project Coordinator

As a Project Coordinator, you will play a pivotal role in supporting the delivery of impactful projects across sectors such as Property, Transport, Ports and Marine, Water, Renewables, and Defence. You will be joining a team that values collaboration, professional growth, and the positive difference their work makes in communities.

With flexible work arrangements available to support family or study commitments, this position offers a vibrant central CBD location, access to health and wellbeing support, and genuine opportunities for training and career progression within a supportive environment.

You will enjoy flexible working arrangements designed to accommodate your family or study needs, alongside access to confidential health and wellbeing support services.Be part of a collaborative team delivering high-quality engineering solutions that positively impact communities across Australia and beyond.What you'll do :

As a Project Coordinator based in Perth, you will be at the heart of a dynamic civil engineering team dedicated to delivering projects that make a tangible difference. Your day-to-day responsibilities will see you collaborating closely with colleagues across various disciplines to ensure seamless project delivery. You will be instrumental in preparing high-quality bids and proposals for clients by gathering essential information from different areas of the business. Your keen eye for detail will be invaluable when proofreading critical documents such as reports and submissions. By managing document control systems like QDMS, Teambinder, and Aconex, you will help maintain rigorous compliance standards throughout each project's lifecycle. You will also play a vital role in supporting Project Managers with risk management tasks and ensuring all necessary approvals are obtained promptly. Scheduling meetings with stakeholders, preparing documentation for these sessions, closing out action items efficiently, and maintaining robust project management plans are all integral aspects of your role. Additionally, you will assist with auditing processes and provide essential administrative support that keeps projects running smoothly. Success in this position requires excellent organisational skills, strong interpersonal abilities for building rapport quickly within teams, adaptability to new systems or procedures as they arise, and an unwavering commitment to quality outcomes.

Provide comprehensive support to project teams by assisting in the preparation of bids and proposals for clients, ensuring all documentation meets established standards.Coordinate input from various departments by collating staff CVs, sourcing relevant project examples, and tailoring submissions to client requirements.Proofread and format project documentation including reports, letters, submissions, and other company documents with meticulous attention to detail.Assist in consolidating and uploading submission documents through multiple tender portals while maintaining up-to-date database subscriptions.Manage project document control using systems such as QDMS, Teambinder, Aconex, and other relevant programs throughout the project lifecycle.Support compliance management by ensuring adherence to frameworks and procedures from project initiation through completion and close out.Assist Project Managers with risk management processes by following up on outstanding approvals or action items as required.Schedule start-up meetings with key stakeholders, prepare meeting documents, close out action items, and ensure effective communication among all parties involved.Establish and maintain project management plans while preparing subconsultant appointment letters and purchase orders as needed.Contribute to project auditing activities and provide general administrative assistance such as scheduling meetings, preparing agendas, attending meetings, taking minutes, and disseminating information.What you bring :

To excel as a Project Coordinator in this environment, you will bring hands-on experience from previous roles where you supported complex projects—ideally within engineering or construction settings. Your proficiency with Microsoft Office Suite enables you to handle large volumes of documentation accurately while adhering strictly to deadlines. You possess exceptional interpersonal skills that allow you to communicate clearly both verbally and in writing; these qualities help foster trustful relationships across teams. Your collaborative nature means you thrive when working together towards shared goals—building rapport comes naturally whether interacting internally or externally. Adaptability is one of your strengths; you are always prepared to embrace new technologies or processes that enhance efficiency. Attention to detail is second nature—you take pride in producing error-free work even under pressure. Organisational prowess allows you to manage multiple tasks simultaneously without compromising on quality or timeliness. Above all else, your commitment to learning ensures continuous improvement both personally and professionally.

Demonstrated experience in a similar capacity such as project coordinator or project administrator within an engineering or related environment is highly regarded.Proficiency in Microsoft Office Suite is essential for managing documentation efficiently across multiple platforms.A proven ability to deliver accurate work under minimal supervision while consistently meeting deadlines is crucial for success in this role.Exceptional interpersonal skills combined with strong verbal and written communication abilities enable effective collaboration with diverse stakeholders.A collaborative approach that fosters teamwork while building rapport quickly within multidisciplinary teams is highly valued.Preparedness to learn new work practices along with adaptability towards adopting updated systems or procedures ensures continued professional growth.Meticulous attention to detail coupled with a willingness to learn supports the delivery of high-quality outputs every time.Excellent time management capabilities paired with sound organisational skills allow you to juggle competing priorities effectively.What sets this company apart :

This organisation stands out for its unwavering dedication to creating an inclusive workplace where everyone can thrive—especially those from under-represented backgrounds such as Aboriginal and Torres Strait Islander peoples. The business operates on employee ownership principles which foster a sense of shared purpose among its talented workforce spread across 15 offices globally. Employees benefit from flexible working arrangements tailored around family or study commitments—a testament to the company's understanding of modern work-life balance needs. Health and wellbeing are prioritised through access to confidential Employee Assistance Programmes (EAP), ensuring support is always available when needed most. The central CBD location provides easy access for commuting while placing employees at the heart of Perth's vibrant business community. Training opportunities abound so that every team member can pursue their professional ambitions within a nurturing environment guided by supportive leadership committed not only to technical excellence but also personal growth.

What's next :

If you are ready to contribute your talents within an inclusive team making real-world impacts—and meet the criteria outlined above—this could be your next rewarding career move!

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply, please click "Apply" or contact Emily Peck on 08 9266 0922 or

• for a confidential discussion.

About the job

Contract Type : Permanent

Specialism : Secretarial & Business Support

Focus : General Administration

Salary : AUD90,000 - AUD110,000 per annum + Super

Workplace Type : Hybrid

Experience Level : Associate

Location : Perth CBD

Contract Type : Permanent

Specialism : Secretarial & Business Support

Focus : General Administration

Industry : Engineering

Salary : AUD90,000 - AUD110,000 per annum + Super

Workplace Type : Hybrid

Experience Level : Associate

Location : Perth CBD

FULL_TIMEJob Reference : LVW3C9-5F6CDB64

Date posted : 19 June 2025

Consultant : Emily Peck

perth secretarial-business-support / general-administration 2025-06-19 2025-07-19 engineering Perth CBD Western Australia AU 6000 AUD 90000 110000 110000 YEAR Robert Walters true

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