Office Services Lead

Supervises a variety of office services functions, such as office moves, leasehold improvements, renovation activities, food service management, reception, reproduction, communications, mail, space allocation, office supplies, furniture and equipment and miscellaneous services. Develops and recommends new and / or improved systems and procedures where necessary. Oversight, management and compliance with the ES&H Core Process for Office Facilities. Develops standards, forecasts and budgets for these services. Investigates, analyses and recommends new technologies and systems to improve work processes while staying in compliance with Bechtel and regulatory requirements.

• ESSENTIAL JOB DUTIES
• Responsible for the provision of any or all of the services mentioned above. Schedules work activities, monitors schedules and measures work progress.
• Develops and implements processes and procedures to improve or maintain the quality of these services.
• Responsible for budgeting and control of overhead costs, capital expenditures, and operating centers.
• Sets goals, develops work plans, strategies and budgets, determines staff and resource requirements, and schedules work assignments.
• Formulates, recommends and implements objectives, policies, plans, systems and procedures to reduce costs and improve efficiency.
• Develops management reports such as status of the group's activities and progress, cost analyses and estimates, staffing, technical services and equipment, work measurements, and materials and supplies.
• Performs personnel administration activities including salary planning and administration, replacement planning, career counseling and performance evaluation.
• Maintains compliance with the ES&H Core Process 231 Office Facilities and local legislation
• May participate in special assignments such as business development or special task forces.
• Space planning, leasing, leasehold improvements, management approval letters, capital expenditure approvals to meet the business requirements.
• 24 / 7 building contact
• JOB KNOWLEDGE
• Knowledge of and experience in budgeting, estimating and preparation of work plans.
• Knowledge of Bechtel standards and practices related to office and administrative services.
• Knowledge of applicable Bechtel, industry, legislative and regulatory standards.
• Understanding of computer systems used by disciplines / groups that have interface requirements with administration.
• Effective leadership and interpersonal skills.
• Strong organizational skills.
• Ability to deal effectively and negotiate with suppliers and contractors, internal / external customers, disciplines and project groups.
• Ability to communicate effectively, verbally and in writing, with all levels of management.
• Demonstrated experience in supervision and management.
• ADDITIONAL REQUIREMENTS
• Preferable)_
• Fire Safety Advisor
• Certificate IV OH&S

LI-HY1

• Shaping tomorrow together_
• Bechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we've completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through four global businesses : Infrastructure; Nuclear, Security & Environmental; Energy; and Mining & Metals. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live._
• Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law._