Office Services Manager

About the job

Were looking for an Office Services Manager to join our Perth team.

When you work for us you get the chance to join nearly 50000 people all driven by a common purpose delivering a more sustainable world. Were excited about the challenges ahead. If you ask us theres never been a more rewarding time to work in the energy chemical and resources sectors.

We offer a flexible approach to working because our people are safer healthier and more productive when they can balance work with life. Thats why we offer flexible and hybrid working options so you can choose when where and how you work.

As an Office Services Manager you will be responsible for managing all of the day-to-day office and facilities services and functions and implement Worley policies and safety procedures for the Western Australian offices / storage facility (240 St Georges Tce Bunbury Osborne Park and its subsidiaries. Additionally to support the Location Management team to deliver an exceptional employee and customer experience.

Who we are

Worley is a global professional services company of energy chemicals and resources experts headquartered in Australia.

Right now were bridging two worlds as we accelerate to more sustainable energy sources while helping our customers provide the energy chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of engineering and consulting to the last stages of installation and commissioning.

Join us and help drive innovation and sustainability in our projects.

What youll do

Were looking for an Office Services Manager to join our Perth team.

The role responsibilities include :

• Liaise with project managers and administrators at each location on an ongoing basis to ensure that all building maintenance issues are reported and resolved in a timely manner.
• Lead and manage project office set ups / relocations based on requirements.
• Ensure any third-party contractors or service providers adhere to Worleys safety standards and procedures and have provided insurance certificates JHAs (safe work method plan) completed a building induction and have obtained prior building management approval.
• Ensure contractor works are executed on time on budget and to scope.
• Manage / review supplier service levels for the location i.e. (stationary plants cleaning kitchen supplies etc).
• Report and co-ordinate any building related maintenance / repair requests to the relevant building owner / agency received via the facilities inbox.
• Perform weekly floor walks of 240 St Georges Tce to ensure the floors are clean and free of hazards and report any maintenance or other issues to building owner / agency and Assurance (as required).
• Coordinate any preventative maintenance works as required (i.e. annual testing & tagging Supplementary air-conditioning unit maintenance fire equipment testing etc.).
• Attend team meetings as required and meet with building management representatives on a regular basis.
• Lead and co-ordinate the logistics for all internal / external relocations.
• Ensure office floor plans are updated regularly across the business and coordinate any updates in consultation with the Leadership Team.
• Provide regular occupancy reporting to the business to ensure efficient use of the space.
• Review purchasing expenditure within the location to ensure spend is managed within budget.
• Ensure all aspects of building works are correctly scoped and budgeted in line with the company Procurement policy and approved by the Property Leasing Manager Asia Pacific and WA Location Director.
• Upon receipt review code and submit all supplier invoices to the Shared Services Centre (SSC) in a timely manner and upload invoices on the Facilities Teams site.
• Ensure any new vendors complete the SSC supplier forms prior to engagement.
• Ensure People Group mobilisation and demobilisation forms for all facilities related items such as security passes car parking & lockers are actioned in a timely manner.
• Alongside HR Admin & IT arrange all facilities requirements for new starters.
• Attend inductions of all new staff and provide overview on facilities.
• Manage the office front of house receptionist(s) team ensuring the delivery of high standards of professionalism expected of the Worley brand and to deliver an exceptional employee / customer.
• Liaise closely with the internal stakeholders ensuring the office / working environment is safe and compliant.
• Co-ordinate fire wardens for each floor and fire drills as required by building management.
• Ensure all floor first aider lists and equipment are up to date and all first aid kits are re-stocked regularly.
• Upload Energy Consumption data into the Envizi system to ensure monthly electricity usage is recorded for all properties.

What youll have

Why you should apply

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology.

Whatever your ambition theres a path for you here. And theres no barrier to your potential career success.

Required Experience :

Manager

Key Skills

Electro Mechanical,Instrument Maintenance,Adobe Dreamweaver,Document Control Management,E-Commerce

Employment Type : Full-Time

Experience : years

Vacancy : 1