Aps3 - Records Officer, Data, Systems And

Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

• A little bit about us
• Data, Research, Strategy and Net Zero Division
• provides products and services to support the organisation to deliver policy, programs, services and regulation for infrastructure, transport, communications, the arts, our regions, our cities and our territories.
• Data, Systems and Information Management
• Branch
• assists the department with embedding exemplary data and information management practices. This includes data governance and management, implementing projects under the National Freight Data Hub and providing geospatial and information management services.
• Records Management Unit
• supports operational and strategic objectives by providing and administering records management systems, training, support and guidance that enables compliant recordkeeping practices. The Records Management Unit supports staff to improve business efficiency through improved information sharing, reduced duplication and enhanced ability to locate and retrieve information to enable better decision making.
• The opportunity we have available

This role requires strong attention to detail and the provision of effective records management services to the department. This role also includes heavy lifting, moving large volumes of boxes / files, using ladders up to approx. 2.5 metres tall and the ability to drive the corporate vehicle or a leased to minivan size vehicle.

• What will you do?
• Ability to confidently use SharePoint and Content Manager or equivalent recordkeeping systems.
• Experience in preparing hard-copy records for digitising, including scanning, quality assurance and registration into the EDRMS including quality assurance.
• Retrieval and return of paper records to storage, assist with hard copy file census work, destruction pulls and project work when required at the department's warehouse;
• Registration and creation of records within the EDRMS (paper or digital) as required.
• Ability to provide general helpdesk support in relation to records, this may include searching for information, providing results and general advice to assist staff;
• Ability to learn a range of records management tasks including contributing to project work and other tasks as directed.
• Who are we looking for?

This role requires strong attention to detail and the provision of effective records management services to the department, including the ability to digitise paper records in accordance with the relevant Acts, Standards, Policies, Records Authorities and Procedures within a small and supportive team environment.

• Have the ability to process hard-copy records into a digital format.
• Have basic knowledge of records management legislation, policies, practices, procedures and framework and ability to provide general guidance to staff;
• Have sound knowledge of security aspects pertaining to information management;
• Have a high level of drive, energy, initiative and organisational skills;
• Possess well-developed interpersonal and strong written and oral communication skills and be comfortable dealing with staff;
• Ability to be a productive team member and work well within in a small team.
• What else can we offer?
• Eligibility requirements
• Health Assessment
• The preferred applicant may be required to undergo a medical examination conducted by the department's preferred medical provider.
• Drivers Licence
• a valid driver's licence is essential as you may be required to drive a commonwealth vehicle or leased vehicle to do warehouse runs from / to Mitchell.
• How to apply

Applications for this opportunity close at

• 11.59pm AEST, Monday 16 Septmber 2024.

advertised role. You should also provide a CV,

• no more than 2 (two) pages
• The capabilities and behaviours required to be successful for this role are identified in the 'Who are we looking for' section.

Please advise the contact officer if you require reasonable adjustments throughout the recruitment process. The department is committed to the accessibility of our systems. If you identify as someone with disability and you require accessibility assistance