Executive Assistant - Investment Banking - 12-month contract

Sydney

Investment Banking

Contract or Temporary

Our client is a leading global investment bank seeking an Executive Assistant for a an initial 12-month contract with view to turn permanent.

The ideal candidate will have over 4+ years’ EA / PA / TA experience ideally from financial services or professional services firms,  along with strong communication skills .

Key responsibilities :

• Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
• Maintain team diaries and contacts
• Telephone answering is a priority & accurate and prompt messages and assistance
• Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
• Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
• Coordinate couriers and outgoing mail, distribute incoming mail
• General administration, including document production (Word) when required; ad hoc project work
• Client entertainment & organize ad hoc lunches, dinners; work with
• Events Manager and bankers to invite clients to  events
• Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
• Build and maintain relationships with staff in offshore offices

Experience :

The ideal candidate will have a 4+ years of prior EA / PA experience ideally from financial services or professional services firms along with strong communication skills.