Aps4 Branch Project Officers & Executive Assistants

The Branch Project Officer / Executive Assistant (BPO / EA) is responsible for providing executive and administrative support to both the Assistant Commissioner and the wider branch in a professional, accurate and timely manner. This role will undertake work, under general direction, that is moderately complex, requiring administration expertise to support several areas including governance, resource management, recruitment, and induction

In this position you will undertake coordination functions, including related administrative tasks, on behalf of the Assistant Commissioner across the following range of activities :

• General
• act as the first point of contact for stakeholders, ensuring clear, timely and effective communication and coordination;
• diary management, including scheduling meetings as requested;
• undertake joint coordination, governance, and administrative activities across the Agency in liaison with other Branch Project Officers and / or Executive Assistants;
• assist, book and manage national and international travel arrangements;
• assist staff with record keeping activities, on request; and
• assist other BPO / EAs as required and perform any other reasonable duties commensurate to the classification, as directed by management from time to time.
• You will also be supporting, but not limited to;
• Governance arrangements for the Branch
• Resource management for the branch
• Recruitment and induction for the branch
• Qualifications, Skills and Experience Mandatory
• Demonstrated experience providing highly organised coordination, governance and / or administrative support, including the ability to prioritise work under pressure while maintaining sound attention to detail;
• Strong liaison and interpersonal skills, with demonstrated skill in communicating effectively through both verbal and written communication;
• Proven ability to achieve results, to organise priorities and meet deadlines;
• Ability to analyse information, with an excellent attention to detail, in order to provide up to date data for the use in reports and other documentation;
• Well-developed computer and telephony skills, including experience with the Microsoft office suite; and
• A strong client focus and commitment to providing effective services and professional advice to clients.
• Desirable
• Prior experience using online travel booking tool and credit card solutions.
• How to apply

Note : You may be required to provide evidence of your COVID-19 vaccination status.