Executive Assistant, Chief Medical Officer

Executive Assistant, Chief Medical Officer

Join to apply for the Executive Assistant, Chief Medical Officer role at St John of God Health Care

Executive Assistant, Chief Medical Officer

6 days ago Be among the first 25 applicants

Join to apply for the Executive Assistant, Chief Medical Officer role at St John of God Health Care

The Executive Assistant role is required to provide a high level of executive and administration support to the Chief Medical Officer (CMO) and their team as required.

The Position

• Provides high level confidential executive and administrative support to the Chief Medical Officer (CMO).
• Complex diary and email management proactively scheduling, organising and prioritising meetings.
• Manage communications preparing correspondence and memos and liaising with internal and external stakeholders on behalf of the CMO.
• Prepares agenda papers, undertakes minute proceedings, prepares correspondence, circulates documentation and provides support for meetings and committees as directed.
• Event management : arranging workshops and functions
• Prepare presentation material for visits, meetings, conference appointments and provide briefing as necessary.
• Undertaking research and collating relevant information and reports.
• Supporting the development and implementation of projects by tracking progress and assisting in meeting deadlines.
• Arranging travel.
• Preparation of orientation plan and material to new team members.
• Produce high quality documentation.
• Process expense claims.
• Be aware of and work in accordance with the SJGHC policies and procedures, including Equal Opportunity, Confidentiality and Privacy.
• Maintain a flexible attitude to the daily schedule to address unexpected changing priorities.

You will have extensive previous Executive Assistant experience in a comparable role supporting a senior executive, demonstrating your ability to manage high-level responsibilities with professionalism and efficiency. You will possess highly developed and effective interpersonal skills, enabling you to build strong working relationships and communicate confidently with a wide range of stakeholders. A critical requirement of this role is the ability to maintain strict confidentiality at all times, exercising sound judgment and discretion in handling sensitive information.

To succeed in this role, you will demonstrate excellent written communication skills, including the ability to draft clear and professional letters, memos, agenda preparation and minute writing, standard reports, and other correspondence. You will bring highly developed time management, project management, and organisational skills, allowing you to effectively prioritise tasks and meet deadlines.

You will demonstrate the ability to work with a variable workload with minimal supervision, showing initiative and being self-directed. In addition, you will possess well-developed research and report writing skills, enabling you to analyse information and present it in a concise and meaningful way. Previous experience in health and medical administration will be advantageous.

All applicants are asked to submit a covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

For general enquiries regarding the recruitment process (including access to the position description), please contact Mel Schook, Team Leader Recruitment, on (08) 6116 0534.

For enquiries regarding specific details relating to the team or role please contact Amanda Ford-Critten, Executive Assistant GCEO Executive Office on (08) 6116 0010.

If suitable candidates are identified, shortlisting and interviews may begin before the advertisement closes

St John of God Health Care embraces diversity and strongly encourages applications from Aboriginal and Torres Strait Islander peoples and people with disabilities. We are committed to providing a safe environment for all children and vulnerable people in our care and proactively take measures to protect children / vulnerable people from abuse.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Health Care Provider

Industries

Hospitals and Health Care

Referrals increase your chances of interviewing at St John of God Health Care by 2x

Sign in to set job alerts for “Chief Medical Officer” roles.

Perth, Western Australia, Australia 1 week ago

Perth, Western Australia, Australia A$155,000.00-A$170,000.00 1 week ago

Perth, Western Australia, Australia 6 days ago

Executive Director Electronic Medical Record

Perth, Western Australia, Australia 4 weeks ago

Perth, Western Australia, Australia A$400,000.00-A$400,000.00 3 weeks ago

Perth, Western Australia, Australia 1 week ago

Perth, Western Australia, Australia 3 weeks ago

Chief Operating Officer Looking For Positive Change

Perth, Western Australia, Australia 1 day ago

Perth, Western Australia, Australia 2 weeks ago

South Perth, Western Australia, Australia 6 days ago

Nedlands, Western Australia, Australia 6 days ago

Executive Assistant to Chief Commercial and Aviation Officer

Perth Airport, Western Australia, Australia 2 weeks ago

Executive Assistant to Chief Corporate Services Officer

Perth Airport, Western Australia, Australia 2 weeks ago

Executive Assistant to Chief Property Officer

Perth Airport, Western Australia, Australia 2 weeks ago

Executive Assistant to Chief Executive Officer

Perth, Western Australia, Australia 14 hours ago

Perth, Western Australia, Australia 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.

J-18808-Ljbffr