Executive Assistant

Overview

Location : Hybrid; Min 3 Days Onsite. CBD, Parramatta & WFH.

Working Capacity : Full Time - 1 Year Fixed Term Contract

Role highlights : Expedite your professional growth as a dynamic extension of a visionary CEO and author, empowering yourself to enhance your business acumen while contributing significantly across three distinctive brands.

Role Overview

Support our Co-Founder and CEO of our leading talent and executive search agency Reo Group.

The Executive Assistant plays a vital role in supporting the CEO with administrative and organizational tasks, ensuring smooth office operations, and overseeing scheduling across multiple brands and personal appointments. This role includes managing calendars, emails, and a wide range of administrative and personal duties, such as correspondence, appointment setting, and event planning.

Your exceptional communication skills and attitude to take initiative, have discretion, and confidentiality while collaborating with key internal and external stakeholders will provide you with the perfect foundation to thrive in this role. The ultimate goal of this role is to free up the CEO's time, enabling them to focus on their core accountabilities.

Responsibilities

• Support and be responsible for the management email accounts associated with the office of the CEO
• Support in the drafting of communications on behalf of the CEO
• Proactively manages scheduling of the CEO's time, maintaining a focus on optimising the schedule to align with current and dynamic priorities.
• Act as a First Point of Contact or "representative" for external and internal stakeholders, and escalate in line with shifting priorities.
• Oversee management of outstanding work requests and follow up accordingly.
• Co-ordination of meetings requested by the CEO for both internal and external stakeholders. This includes invitations, response management, facilities, catering and resources required.
• Assist with the creation of documents, including but not limited to Word, Powerpoint, Excel and other Microsoft Tools.
• Support the CEO in data entry via the CRM, maintaining and adhering to Reo Group best practice data standards.
• Maintain confidentiality of all information and data regarding the office of the CEO and brands associated.

The Company, Culture & Benefits

At the heart of every business are its people, and our business is no different. The Reo Group team have long regarded our company as a 'village'. A community where we come together to collaborate, problem-solve, support one another, and celebrate as a team. We have built an environment where our team can grow and thrive. Where wellbeing is prioritised and supported. Where we 'walk the walk' not just 'talk the talk'. Our aim as a business is to challenge industry norms and expectations and this starts with nurturing our own people. When our team have the tools to grow and the ability to thrive as industry leaders, they will support our community of business professionals in doing the same.

Mature Working Model

We operate on trust and mutual respect. Our hybrid approach gives you autonomy over when and where you work, recognising that flexibility is earned through accountability.

Behaviour-Based Culture

Our Reo Group behaviours guide respect, collaboration, and accountability.

Fair Expectations

We provide clarity and transparency around work commitments.

Workload & Wellbeing

Frameworks ensure manageable workloads and prevent burnout.

Reo Days

Enjoy an extra day off each quarter to rest and recharge.

Mentoring & Coaching

Develop resilience, self-management, and growth through mentoring.

Grow to Thrive

Our annual program helps you Reflect, Align, Grow, and Thrive.

Celebrate Together

We celebrate wins with quarterly events and regular social catchups.

Apply

If this sounds like you, please send your resume by clicking the "apply" link below. The reference number for this role is CN64193. Please allow for 3 - 5 working days for us to process all the applications. All applicants will receive feedback from us, either via email or a telephone call.

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