Document Control Officer

Shark Bay Salt Pty Ltd is a wholly owned subsidiary of Mitsui & Co. Ltd, which is one of the worlds most diversified trading, investment and services enterprises. We own and operate two saltfields in Western Australia - Shark Bay Resources and Onslow Salt.

Based at the Perth Head Office this newly created project role will report directly to the Internal Control Officer with duties that include :

• Critically analyse and assess the current Document Control System.
• Lead process improvement initiatives in relation to document control to ensure fit for purpose and efficient processes are used.
• Identify and assess future and current improvement opportunities in consultation with Leaders.
• Work with internal stakeholders to identify and digitize important documents.
• Facilitate the consolidation of company policies, procedures and documentation.
• Maintain document formatting standards including naming conventions and storage.
• Implement, design and create a document control language, processes and systems that are consistent across the group.
• Ensure an auditable trail of incoming and outgoing documentation, including dates, revisions, reviewers and status is maintained.
• Assist in the documentation, distribution and review of Quality Assurance (QA) documentation.
• Participate in audit reviews of ISO certification across both sites.
• Ensure compliance with statutory requirements.
• Assist in the writing and proof reading of documents across the Group.
• Organise and / or conduct DMS training / education sessions for staff.
• Distribute document templates and communicate changes that pertain to documents, policies and procedures effectively.
• Maintain document metadata.
• Provide regular reporting on document statuses.
• Actively contribute to the development and maintenance of a high performing and harmonious team.
• Monitor and facilitate document review workflows.
• Other duties as directed by the supervisor.
• The Minimum Requirements
• ISO 9001 Internal Auditing qualification.
• Prior experience in setting up document management system / s.
• Experience as a standalone Document Control Officer.
• Highly developed written and verbal communication skills.
• Demonstrated capacity to manage multiple tasks, projects and competing priorities.
• High proficiency in records management with a focus on electronic documents.
• High proficiency in Microsoft Word and Microsoft Excel.
• Ability to plan and manage time effectively.
• Well-developed critical thinking and reasoning skills.
• Capacity to work in a team as well as autonomously when required.
• Advantageous but not essential
• Experience with Alfresco.
• Why you should apply
• Join a team that are engaged, knowledgeable and welcoming.
• How to apply

Should you have questions please do not hesitate to contact Sarah for a confidential discussion.

• Mobile
• 0429 622 360
• Shark Bay Salt is an equal opportunity employer.