Office Manager / Executive Assistant

BG&E is an innovative, employee-owned consulting engineering business. Our team of more than 650 highly skilled people, in 15 offices across Australia, New Zealand, Singapore, the United Kingdom and Middle East, design and deliver engineering solutions for clients in the Property, Transport, Ports and Marine, Water, Renewables and Defence sectors.

We collaborate with leading contractors, developers, architects, planners, financiers and government agencies, to create projects that make a difference to people's lives.

• The Role

At BG&E our reputation for delivering high-quality design and advisory solutions to our clients across a variety of projects, from private asset owners, contractors and state government agencies is second to none. Our team is passionate about they work they do and are looking for a like-minded person to join them.

• What to expect day to day_ :
• Meeting coordination including developing agendas and recording minutes and actions
• Office management including liaising with building management
• Event management
• Expense management including credit cards, statements, inputting to systems such as BST
• Updating backlog and project resourcing in BST
• Word processing of technical documents, correspondence, reports and other project related requirements
• Assisting with collection of inputs and preparation of ELT and board papers
• Supervision of reception and administration support
• Oversee and participate within the social committee
• Coordination of project mobilisations, inductions and travel requirements
• Monitor publicly available tender and news sites to support the development of the group pipeline, and coordination of pipeline entries within company systems
• Liaise with and support where necessary teams responsible for development of project data sheets, presentations and other collateral
• Liaise with and support where necessary teams responsible for maintenance of consultant CVs and skills database
• Liaise with and support where necessary discipline leads and their project teams with compiling inputs from stakeholders and preparation / coordination of proposals
• Assist where necessary with Document Control utilising company and client software (QDMS, Team binder)
• Work with Knowledge Management team to define and improve administrative processes and procedures
• Work with Project Coordinators and HSEQ team to assist in ensuring compliance across the group
• About you

You'll be an energetic, motivated individual with a passion for excellent stakeholder service and bring the following :

• Minimum of 5 years' experience in a similar role
• Excellent organisational and interpersonal skills
• Exceptional written and verbal communication skills
• A self-starter with a willingness to work autonomously and as part of a team
• Advanced proficiency with MS Office Suite, with a focus on Word, Excel and PowerPoint
• Previous experience in the construction, engineering and / or consulting industries advantageous
• Life at BG&E
• Flexible working arrangements aimed at achieving real work life balance
• Health and wellbeing support via confidential EAP program
• Competitive remuneration
• Generous leave arrangements including a paid parental leave scheme
• Diversity and Inclusion
• Wellbeing, Health and Safety

We ensure our people enjoy healthy workplaces, deploy practices that reduce risk, comply with workplace Health & Safety regulations, impose zero harm to the communities that we operate in and support each other so we can all go home to safely every day.