Project Administrator Jobs in Australia

Fremantle Ports’ refreshed 2027 Strategic Plan marks an exciting new chapter for one of Australia’s most successful ports. Building on decades of expertise, we’re setting a bold vision for the future — and we need an experienced, values-driven Project Administrator to join us to help make it happen.

Working within the Kwinana Bulk Terminal (KBT) Redevelopment Project team, this major EPCM project is a rare opportunity with a location in the greater Perth metropolitan area, project stability and longevity, and an ability to have impact in a project set to significantly increase WA marine trade capability. The projected completion date for the project is end 2032.

If you’re passionate about making a difference, love working in a fast-paced deliverables focused project environment and are inspired by the opportunity to contribute to something bigger, this could be the role for you.

Role Highlights

• Be the interface between project areas working together to create an impressive infrastructure project.
• Be a part of the excitement and adrenaline of working through extensive work packages focused to achieve a common goal and complex project.
• Work with an experienced and supportive Project team who value your input and ideas.

Key responsibilities include but are not limited to:

• Major Project set-up and assisting with implementation of project framework, policies and procedures.
• Administrative coordination of Project cost controls, including financial and performance data to support forecasting and reporting cycles.
• Become the Oracle procurement subject matter expert, responsible for the coordination of purchase orders in collaboration with procurement and accounts teams.
• Maintains high-level knowledge about corporate systems and support the team in the use of these to drive administrative efficiently and improvements.
• Support internal and external stakeholder events.
• Provide document management support through Content Manager and SharePoint.
• Provide guidance and strategic information to the project team and associated stakeholders in relation to travel, project procedure, systems and tasks.
• Establish meeting cadence and administrative support including agendas and minutes to ensure the project team keep to schedules.
• General calendar management and coordination of team meetings and forums
• Act as a key interface for the Projects team, coordinating activities of all contractors, consultants, service providers for the project, and other internal/external stakeholders.

What Makes You a Great Fit

Showing sound judgement, attention to detail, and the ability to manage competing priorities in a complex project environment. Highly communicative, social and ready to be involved with all project areas to ensure alignment and efficiency.

You’ll also bring –

• 5-8+ years’ experience in a similar role with a major project (ideally with a project focus for industrial or resources sector).
• Proven experience providing team co-ordination and administrative support including supporting project teams with cost control, reporting, and commercial administration activities.
• Extensive experience and advanced proficiency in the Microsoft software suite of products, previous experience in the use of Oracle will be highly regarded
• Diploma or similar qualification in Business Administration, Project Administration or related discipline will be highly regarded

What We Offer

Join Fremantle Ports and be part of a proud organisation with a rich history and culture that makes a significant contribution to the WA economy. Primarily based in Fremantle, you’ll enjoy a unique workplace with stunning ocean views, rich heritage and striking architecture in the heart of the Victoria Quay precinct, which is currently undergoing exciting revitalisation. You’ll also enjoy variety through occasional travel to our Kwinana facilities.

Benefit from free onsite parking and access to a gymnasium, flexible working arrangements to support work-life balance, generous annual leave, access to salary packaging, professional development opportunities, and a comprehensive health and wellness program.

Get to Know Us

Fremantle Ports is a Government Trading Enterprise with proven commercial success and a highly regarded reputation with its partners, the community, and other stakeholders. The Port of Fremantle is a vital transport hub, supporting Western Australia's economic growth by facilitating more than $45 billion of trade in FY2023-24. Fremantle Ports acts as both a landlord, and the operator of its own import and export facilities in Kwinana. The KBT Redevelopment Project is a major EPCM project expanding our marine and landside facilities in Kwinana.

We are proud to have a clear set of four values that set expectations about how we will behave: collaboration, accountability, respect and excellence. These are brought together and further supported under the acronym of CARE.

Next Steps

If you're looking for a meaningful role in an organisation with purpose, impact, and a strong values-based culture, we want to hear from you.