Senior Executive Assistant

Overview

Senior Executive Assistant to the Chancellor at Western Sydney University. This is a full-time, ongoing position based at Parramatta South Campus, with possible travel to other campuses. The role provides high-level support in a fast-paced executive environment and offers exposure to governance, policy development, and international partnerships. Review the position description for details : Senior Executive Assistant – Position Description.

Key Responsibilities

As a trusted partner to the Chancellor, you will ensure the efficient operation of the Office by delivering professional, reliable, and high-quality executive support. Your key responsibilities will include :

• Managing executive communications, including drafting high-quality correspondence, reports, and briefings.
• Coordinating complex scheduling, diary management, meetings, and travel arrangements for domestic and international engagements.
• Supporting the delivery of speeches, media releases, and the Chancellor’s social media presence.
• Building and maintaining strong working relationships with the Board of Trustees, University executives, senior staff, and external stakeholders.
• Conducting research and analysis to inform strategic decision-making and prepare concise executive-level briefings.
• Providing advice on sensitive issues, ensuring confidentiality and professionalism in all dealings.

Who we’re looking for

You are an experienced executive professional with a proven ability to manage high-level administrative functions in a fast-paced, dynamic environment. Your organisational skills are exceptional, allowing you to handle complex scheduling, coordinate logistics, and ensure the smooth execution of all tasks and engagements. You have a keen eye for detail and a proactive approach to problem-solving, enabling you to anticipate the needs of senior leaders and provide seamless support.

With strong communication and interpersonal skills, you build productive relationships across all levels and confidently prepare high-quality briefings and reports that distil complex issues into clear insights.

You are a collaborative team player, and your discretion, professionalism, and commitment to excellence are evident in everything you do. Above all, you thrive on responsibility and take pride in ensuring leaders are supported to deliver at their very best.

Why Join Us

Western Sydney University highly values equity and inclusiveness and strives to contribute to tackling inequalities and promoting wellbeing within our own institution. If you share our passion for creating a more equitable and inclusive world, and if you are ready to contribute to meaningful change, join us in our mission to promote equity, inclusiveness, and wellbeing.

Joining our team comes with a range of exceptional benefits designed to support your well-being and professional growth, including :

Remuneration

Remuneration Package : HEW Level 7 $124,203 to $133,967 p.a. (comprising Salary of $104,953 to $113,204 p.a., plus Superannuation and Leave Loading).

Position Enquiries

Please direct specific enquiries regarding the role to Sharmaine Gewohn, Chief of Staff, via S.Gewohn@westernsydney.edu.au.

Recruitment Enquiries

Specific enquiries or issues with your application may be directed to Tiana Woodward, Senior Advisor Talent Acquisition, via email t.woodward@westernsydney.edu.au.

Working Rights in Australia

Visa sponsorship is not available for this position. You must provide evidence of your working rights in Australia at time of application.

Note : Only applications submitted via the WSU online recruitment system will be accepted.

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