Contracts Administrator

About Us

Paint Melbourne Pty Ltd is an industry leader in repairs, painting, and working at heights , delivering high-quality services across commercial, industrial, and residential projects . We thrive on precision, efficiency, and compliance , ensuring projects run smoothly from lead qualification through to final invoicing .

With a strong focus on contract administration, project governance, and seamless operations , this role is pivotal in bridging the gap between sales, operations, and finance to drive business growth and maintain compliance with industry standards.

About the Role

As a Contracts Administrator at Paint Melbourne, you will manage contracts, compliance, financial tracking, and project coordination to ensure smooth operations across commercial and industrial projects . You’ll be responsible for contract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling .

This role also involves office administration , overseeing rostering, scheduling, document control, and risk management to support efficient project execution . You will work closely with sales, operations, and finance teams , ensuring all projects are delivered on time, within scope, and fully compliant .

If you are highly organized, detail-oriented, and experienced (preferably in construction / trade industries ), this role offers career progression, leadership opportunities, and professional development .

Key Responsibilities

Contracts & Compliance

• Prepare, review, and manage contracts to ensure legal, financial, and operational compliance .
• Track project variations, progress claims, and retention releases .
• Oversee subcontractor agreements, supplier contracts, and insurance requirements .

Office & Project Administration

Sales & Lead Qualification

Project Coordination & Closeout

Who You Are

Experience in business development / client management, contract administration, office management, or project coordination ( construction / trade industry preferred ).

Strong understanding of ANZSIC contract structures, Australian Standards, and compliance .

Proficient in CRM / job management software (Close.io, Simpro, AroFlo, HubSpot, or similar).

Ability to interpret and manage contracts, variations, and claims .

Skilled in problem-solving, negotiation, and communication .

Experience with rostering & scheduling tools ( Deputy or similar).

Required Skills & Experience

Education : Minimum Diploma in a relevant field.

Experience : At least 5 years in sales, business development, project management, contract administration, or estimating .

Systems & Procedures : Experience following existing processes and creating / updating documented procedures .

Technical Skills :

Communication : Excellent written and verbal communication skills .

Transport : Full driver’s license and reliable transport preferred (may be included in the package).

Why Join Us?

Career Growth & Development – Potential to move into Senior Contracts Administration, Business Development, or Operations Management .

Exciting Commercial & Industrial Projects – Work with an industry leader on high-profile projects across Melbourne.

Ongoing Training & Support – Professional development in contract management, compliance, and project finance .

Sustainability & Innovation – Be part of a team that values efficiency, compliance, and continuous improvement .

How to Apply

IMPORTANT : To be considered, you must submit a cover letter addressed to HR at Paint Melbourne .

Your cover letter must include a brief description of yourself and your relevant experience directly related to this role .

Click "Apply Now"

Don't miss this opportunity to join a growing company with a reputation for excellence!

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