Executive Assistant, Impact Missions

About the Opportunity

We have an exciting opportunity for an Executive Assistant to join our Impact Missions team. In this role youll play a key part in driving organisational effectiveness by managing workflows supporting high impact projects and ensuring smooth operations across the portfolio. This Is a unique position offering a mix of project coordination brief writing and executive support ideal for someone who is resourceful adaptable and solutions focussed.

Your day to day will Include :

• Managing and refining core administrative and management processes to support operational excellence.
• Leading endtoend coordination of key portfolio activities including milestone planning reporting calendar management board papers budget tracking and other operational reporting.
• Identifying and implementing process improvements to streamline workflows and boost efficiency.
• Conducting research market landscape assessments and engaging stakeholders to inform strategic decisions.
• Coordinating team travel and event logistics to ensure smooth execution.
• Supporting due diligence and assessment processes for selecting and evaluating potential partners and funding opportunities.
• Providing executive support including calendar and travel coordination financial administration drafting communications and preparing reports and presentations for the Executive Director.

Qualifications : About You

You will bring a proactive and solutionsdriven mindset to this role with experience managing projects and workflows in dynamic environments. Ideally you will have :

Above all you thrive in environments where you can take initiative solve problems and contribute to meaningful work

Additional Information :

Benefits

Next Steps

Please attach your resume and a cover letter explaining why you interested in this opportunity.

Applications close : Tuesday 27th May 2025.

Please note we reserve the right to extend closing date and / or close applications early should a suitable candidate be identified.

Please refer to our Privacy Policy.

Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders people of all backgrounds ages sexual orientation and those with Disability to apply.

Remote Work : Employment Type :

Fulltime

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1